SmartLibrary is built on the Microsoft Sharepoint Portal Server 2003 and Windows Sharepoint Services document, form and picture libraries to provide document management and workflow. It includes features such as document versioning, approval workflow, check in and check out, document profiling, and publishing with the aim of easy collaboration.
SmartLibrary uses a browser interface and the interface design is quite straight forward. Documents can be viewed as a list or in a Windows Explorer format. It provides an audit trail of actions performed on documents. Information tracked includes the time the action took place, user information, action performed, and the location of the document.
SmartLibrary uses a graphical interface to implement workflow that is quite easy to use. Workflow status is indicated by a colour status or Workflow Key. Workflow statistics are available before, during, and after the particular workflow has completed.
The system provides for serial or parallel approval at the document or folder level as well as progress reporting, reviewer comments and customisable alerts for items such as approval, completed, escalation and so on via e-mail.
SmartLibrary permissions can be can be assigned in a number of ways -- globally (site wide), to individuals or assigned to specific document libraries.
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