Best expense tracking apps for iPhone, Android, and Windows Phone

Best expense tracking apps for iPhone, Android, and Windows Phone

Summary: Keeping track of work-related expenses has never been easier with these top smartphone apps.

Work expenses

Back in my day in the corporate world, one of the most dreaded tasks was preparing the monthly expense report. Even though it meant getting reimbursed for out-of-pocket expenditures made in the course of the job, finding those little receipts and getting them into the report was a chore.

After leaving the corporate world and opening my consultancy, that task didn't lessen in importance. Although I was no longer getting reimbursed for those expenses, Uncle Sam still needed the receipts to let me claim them as legitimate expenses.

Things are different now with smartphone apps that turn this chore into a bit of fun. Little paper receipts can go in a shoe box after snapping a photo of them with the phone. Expense tracking apps snap the photo, then read the receipt for building a proper entry into the accumulative database. No muss, no fuss.

The following expense tracking apps are the best of the lot for the iPhone, Android, and Windows Phone.

Expensify for iPhone (also available for Android)

Expensify iPhone
Expensify for iPhone

This free app handles all aspects of expense tracking on the iPhone. An image of a receipt can be snapped in the app as expected, and expenses can be imported from bank statements online. Expense entries can be automatically entered by forwarding copies of emailed receipts to the user's Expensify online account.

Expense reports can be emailed or output in PDF for submission. Expensify can also work with a wide range of financial systems for businesses.

Expensify is free at the iTunes App Store

One Touch Expenser for Android

One Touch Expenser
One Touch Expenser for Android

As the title indicates, snap an image of the receipt to record and use it to fill out the item details later. The app is a lightweight finances manager, but can be used as an expense tracker with all of the expected features except one.

This app doesn't interpret photos of receipts. When a photo of a receipt is taken in the app, it sets a reminder to enter the details from the photo at a specified time and date. This eliminates the need to keep the paper receipt.

It is free at the Google Play Store

Trip Expenses for Windows Phone

Trip Expenses
Trip Expenses for Windows Phone

This app makes great use of the Windows Phone interface to enter and track expenses. Like the other apps in this collection, entering an expense on the fly can be as simple as snapping a picture of the receipt.

You can track expenses on a daily basis, and group those made on a trip for reporting purposes. Expense reports can be emailed to others for approval.

Expenses can be entered with multiple currencies, a boon for international travelers.

$4.99 at Microsoft App Store

See also:

Topics: Mobility, Android, Apps, iPhone, Smartphones, Windows Phone

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  • Big Data

    These inexpensive apps gathers your expenses and because the data is not stored locally but to the cloud what are the possibilities of selling your data in favor of their bottom line? I guess its the risk we all take when doing business on-line.
  • James

    Do you know of any that sync to multiple phones/accounts for windows phone?
    • Maybe services vs. apps

      No, but those that work with an online service might handle that. Don't know one off the top of my head.
    • Good question

      In the Windows system, having such an app that works across the desktop OS, RT and Windows Phone would be very a OneDrive app for expenses!
      • Office Lens syncs to OneNote for cross platform access....on OneDrive

        The OCR builtin to Office Lens is really good - I have got it to recognize everything except my own handwriting.
  • One in all App

    I was looking for a one in all app, something which I can use to store receipts digitally, manage my budget and expense and have a clear view of my expenses and finally and most importantly something which can automatically upload my receipts to my online accounting portal. after months of researching I found Kagazz. it does everything and also have features to email a zip file with receipt images and excel sheet with expense information. since I am using this it has freed up 2-3 hours everything month I used to spend on just my expenses. good app to try .
  • Time and Expense App

    I like time and expense center, it is very simpler and more useful than others.
  • Bought - Gesture-Based Expense Tracking

    You should try Bought - it's very easy to use and has a nice UI.
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  • HandWallet

    I recommend using HandWallet Expense Manager for Android:
    HandWallet if a very strong but yet simple app to mange expense and budget.
    David Shahar
  • Expense reporting

    I use keepek app in my company, it's great to track expenses, scan receipts and send beautiful pdf expense reports. Keepek offers also a website to do a lot more including analytics, approval process and inviting users.
    They have both android and iOS versions of the app.

    check it out here:
  • iPhone expense app that connects to Xero and Quickbooks

    I work in a small accounting firm and I recommend all my clients an iqBoxy app ( that I found a few months ago in the iTunes app store. It is free and has no hidden fees or any in-app purchases.

    I love how it keeps all the receipts (both paper receipts and emailed(digital) receipts) organized.
    It has an OCR built in and does a pretty good job in extracting data from receipts.
    It provides an ability to file expenses in Xero and Quickbooks and to back up your receipts in Evernote, DropBox, Google Drive, Box and OneDrive.

    So it simplifies not only my clients lives but mine as well, when the tax time comes:)

    And it's all free... Amazing ha?
  • Keepek

    We use keepek. They are 100% free and quite good when it comes to creating and submitting reports. I don't think they have a windows app but yeah who is crazy enough to buy one!