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Between the Lines

Larry Dignan, Andrew Nusca and Rachel King

Google adds offline mode to Gmail, Calendar, Docs apps

By | August 31, 2011, 9:09am PDT

Summary: Google will add offline capability to its Apps suite of cloud-based software, including Gmail, Calendar and Docs.

Google announced on Wednesday that it would add offline capability to its Apps suite of cloud-based software, including Gmail, Calendar and Docs.

The company said the addition comes in response to an increasingly mobile population that doesn’t always have wireless access everywhere, such as on airplanes, trains and in the car. It first suggested the addition at its annual developer conference, Google I/O, this year.

Gmail offline will be available today. Offline modes for Google Calendar and Google Docs will deploy “over the next week, starting today,” the company said.

A few points:

  • Gmail Offline is an HTML5-powered Chrome Web Store app that looks a lot like Gmail for tablets. You can read, reply, organize and archive mail without a connection. Once installed, it allows you to continue using Gmail after a connection is disrupted.
  • Google Calendar and Google Docs also allow for an online, offline transition. Calendar allows you to view events and RSVP to invitations; meanwhile, Docs allows you to view documents and spreadsheets. (Offline editing isn’t yet ready, the company said.) Both can be activated by clicking the “gear” settings icon in the top right corner of your browser window.
  • IT administrators can deploy Chrome Web Store apps to users en masse by setting up organizational policies for Chrome.

“We’re pushing the boundaries of modern browsers to make this possible,” the company writes, “and while we hope that many users will already find today’s offline functionality useful, this is only the beginning.”

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Topics

Andrew J. Nusca is associate editor of ZDNet and editor of SmartPlanet.

Disclosure

Andrew Nusca

Andrew J. Nusca does not hold any investments in the technology companies he covers.

Biography

Andrew Nusca

Editor

Andrew J. Nusca is an associate editor at ZDNet and editor of SmartPlanet. As a journalist based in New York City, he has written for Popular Mechanics and Men's Vogue and his byline has appeared in New York magazine, The Huffington Post, New York Daily News, Editor & Publisher, New York Press and many others. He also writes The Editorialiste, a media criticism blog.

He is a New York University graduate and former news editor and columnist of the Washington Square News. He is a graduate of the Columbia University Graduate School of Journalism. He has been named "Howard Kurtz, Jr." by film critic John Lichman despite having no relation to him. He lives in his native Philadelphia with his wife, cat and Boston Terrier.

Follow him on Twitter.

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hell no
jt59 15th May
Google adds offline mode to Gmail, Calendar, Docs apps you can stick google adds and gmail were the shun don't shine TURN OFF THE CLOUD THAT WILL MAKE IT SAFE
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About time
facebook@... 31st Aug
"Google announced on Wednesday that it would add offline capability to its Apps suite"

Only two or three years later after promising that Google Gears will revolutionize the world and make offline useable.....only to update their messsage to s/Google Gears/HTML5/g

Way to go Google, you have finally caught up to the needs of this century.
Just so you know, your sed reference was not in vain. At least one other reader got it.
@facebook@... Google has a history of making promises and new products only to dump them shortly after. They are pooring millions into Google Apps to try and compete against Office 365 and other online offerings.
Tired of Google.... the only thing I use is Gmail and Blogger...
I'd love to use it, but the Chrome web store is not available for my work Gmail account...
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Should be "restores", not "adds"
daboochmeister 31st Aug
Offline modes used to be available, via Gears ... then Google removed them, out of concern for supporting Gears go forward in an HTML5 world. I'm really surprised they didn't plan a better transition - support the Gears version until the HTML5 version was ready ... it's been almost 1.5 years. (there were technical issues with how Gears worked with the browsers, i think ... but still).
@daboochmeister

Yes - difference being that now people are forced to use Chrome... gears worked with most browsers...
@tom4everitt
Is that right? So we have a large monopolistic company releasing products that millions depend on for their own platform first and better than for other, more established platforms?

Why does this sound familiar to me...?
@jdakula
That sound like Office for WP7. Except Google Docs doesn't have the monopoly (or dominant position if you prefer) that Office has therefore this isn't illegal.
@tom4everitt
I doubt it. Any browser made from open source chromium should work.
Even Docs going offline???
what next?? sorting for Gmail? happy
@Raju Das

Lol. Sorting is anti-Google, because it's anti-searching.
@Raju Das What a novel freaking idea, they are innovative you would think...oh never mind Yahoo Mail and Outllook Web already have that, years ago.
wow! this so much better than Ex-change.
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LOL!
William Farrell 31st Aug
@loidab
I was going to say the opposite - If this is Google's idea of Exchange, they still have about 10 years more work left to go.

This is too little, too late.
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Promising
RohanTT 31st Aug
Looks like a start, but for now we'll stick with syncdocs.com which syncs all the Google Docs to local hard drive. We can edit them in Word, and when you go online again, everything syncs.
@RohanTT If you're looking for that functionality, the rest of us have had it since ... Windows Briefcase in WIndows 95 OSR2. So, Google is only 16 years behind. happy
@atguilmette Ouch
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Hehehe
Gisabun 31st Aug
Google needs the offline features with the number of times their service has crapped out.
*Sigh* I wish Google or someone would just bite the bullet and come up with a true multiplatform client for Gmail. A modded Thunderbird or Seamonkey with fully integrated access to email, private and shared calendars, contacts, and docs, messaging, and maybe even shared storage, should work. While you can DIY some of this via various Thunderbird extensions, you end up with a kludgy hodgepodge that's very awkward to set up and doesn't work cleanly.

A lot of people just aren't quite willing to give up their email clients quite yet, especially those who have been reared on using Outlook, despite its many flaws. Google should be more than a little aware of this, and while this "Offline" mode sounds sort of client-ish, it still isn't.
0 Votes
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Gmail does the trick.
Joe.Smetona Updated - 4th Sep
@JustCallMeBC ... Just write some filters and create labels. If you already have Gmail with significant archived emails, write filters to attach labels (checking the all mail box) based on subject or web URL. The items you want (friends, important stuff) in your inbox, just have the filter add the label. For other items you want, but don't need in your inbox, check the box to have the label added and them check the filter box to have them archived without going to the inbox.

If you want to set all existing emails to "read", create a temporary filter searching for "." and it will select all emails and using the checkbox for set to read only, it will set all emails to "read" in one operation, for me it was over 50,000 archived emails.

Now, your label descriptions will all be regular text, as new ones are received and archived, they will not be displayed in the inbox, but the description will be bold with the number of unread (in parentheses) next to the description. ex. PCWeek(3).

This may seem a littlet complicated, but if you take it slow, it's just manipulating your emails using the (filter and label) tools they provide. From a programming standpoint a "label" and a "folder" are the same thing, they just display differently.

I have over 62,000 archived emails and most are labeled and categorized without my knowledge - until I'm ready to review them. My inbox is manageable and I can scan the hundred or so folder descriptions for bolded text. Many are just sales newsletters, but some like Netflix, I check for account information. Purchase confirmations show up bolded and I check them for accuracy. etc.

Also, remember searching in Gmail is nothing like searching in Exhcange or Outlook. Google scans the entire library of 62,000+ emails in a few seconds. It's not like Outlook where you can build a ship in a bottle before it comes back. The speed of Google search may take some getting used to if you are coming from Outlook. Google invented search.
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I have never been comfortable relying exclusively on the Google cloud, not so much because of security concerns but because I have no backup for all that data. So I have synced Google calendar and Gmail to Outlook for the sole purpose of maintaining an offline backup, which I then back up further to a removable hard drive, removed to a secure location.

So I wonder whether Google's version of offline will serve as an adequate backup, in case something happened to wipe out or corrupt my data in the Google cloud. Surely Google would need to put that data on my hard drive as one or more files, right? Otherwise, what would I be looking at "offline"? I also wonder how large those files would be and how many files are involved.
Not that I was ever impressed by it. Always had problems with it losing the cache or not having the right stuff in the cache. "offline" is pretty much a joke. I'd rather have a real application that really stores everything.
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Good news
Silex 1st Sep
That feature is a game-changer in my opinion. I feel that the Achile's heel of cloud applications is the fact that only those living in the SF bay area have 24/7 hi-speed internet access. It's fine if you're an engineer or a tech columnist maybe, with access to awesome technologies. But the rest of the world often has to live with intermittent hi-speed, no hi-speed or no internet at all in many cases. Suddenly this makes Google applications a lot more attractive and usefull
0 Votes
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It appears that none of this works unless one is using Chrome. Is that correct? If so, perhaps you should clarify that. Those who won't or can't use Chrome won't have any use for this info.
Under "hot mess" in the Urban Dictionary, I think I need to add an entry for Google's offline Gmail, because that's what it is.

POLL: Is offline Gmail winning or losing
Vote: http://www.wepolls.com/p/2063889
dumb dumb it is the cloud how dumb can people be it is unsafe don't you people get it they are not telling the truth
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Not with Google and Linux.
Joe.Smetona Updated - 3rd Sep
@jt59 .. Really I can have 62,000 emails on Gmail since I got it in 2005 and lose nothing at all. What business in their right mind want's to deal with Outlook maintenance and then having emails stored locally on a PC. It's Old technology. If you've never used Gmail you just won't understand.
A lot of people just aren't quite willing to give up their email clients quite yet, especially those who have been reared on using Outlook, despite its many flaws. sazkove tipy
Gosh, I never knew I *didn't* have an off-line mode or sorting for gmail. But then again, I use a real mail client rather than the web interface.
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hell no
jt59 15th May
Google adds offline mode to Gmail, Calendar, Docs apps you can stick google adds and gmail were the shun don't shine TURN OFF THE CLOUD THAT WILL MAKE IT SAFE

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