Doc

<p>ZDNet introduces Doc (The DocuMentor), sponsored by RICOH. Through his blog, Doc will educate you about Document Management. So who is Doc? Doc is something of an enigma. He was born to a Russian ballerina and a German electrical engineer who some believe was running covert operations for shadowy corporate interests. Doc grew up in various locations in the United States, although no one seems to know precisely where, least of all Doc. His early schooling was unremarkable except for the time he was caught trying to replace all the mimeograph machines with high-tech color copiers that had mysteriously disappeared from a shipment to Albania. At MIT, he made a name for himself by transforming a large printer into a robot that hunts and eats Roombas. Professionally, he reportedly has seen the insides of more brands, versions, and generations of printer and printer-related hardware than almost anyone. Some say his obsession with paper, printing, and mechanical movement was either started by, or evidenced by, a traumatic childhood episode when he crawled inside an old Xerox 2400 and tried to print himself.</p> <p>Anyway, Doc has hands on experience with stuff like printer maintenance and fleet management, but his mastery of document management leaves no stone unturned. Important issues like sustainability, security, and regulatory compliance are top of mind for Doc, as are other business technology needs like networking and IT services, making him a true blue IT renaissance man. </p>

Latest Posts

Yes We Can -- improve records management

Yes We Can -- improve records management

Remember when I talked about how U.S. government employees throw out millions of pages every day? Well, on a more hopeful note, I came across a CMSWire article from earlier this year about the impact the new Obama administration may have on records management in the future. Marisa Peacock speaks of the document management industry’s bright outlook

February 17, 2010 by in Enterprise Software

8 Things to Know About Using ECM for Regulatory Compliance

8 Things to Know About Using ECM for Regulatory Compliance

I’m here to talk some more about that fun little acronym I know you all are so fond of: ECM. Enterprise Content Management can be a great tool to meet the compliance requirements of your business, but like all things, you need to understand it to do it right. I’m here to save you from plummeting head-first into some common pitfalls when it comes to ECM and regulation.

February 5, 2010 by in Enterprise Software

An Easy Way to Protect Your Intellectual Property

An Easy Way to Protect Your Intellectual Property

One question I get on a regular basis is from companies wondering how to get the maximum exposure for their white papers and other material but not loose complete control over their intellectual property. In this free-wheeling time, if you place too many restrictions on your Web-based material, no one will quote from it or pick it up in various blogs and other sites (which is often the point).

February 3, 2010 by in Banking

How document management can help you survive this downturn

How document management can help you survive this downturn

You need a reminder that the economy is in the dumps right now as much as a paraglider needs a tornado. But the fact remains, the flow of currency is partially paralyzed, and that means skittish companies are cutting budgets and scrutinizing the management of IT expenses, kind of like they did in '02 post dot-com bubble bust.

February 1, 2010 by in CXO

Now, if only your spouse came certified

Now, if only your spouse came certified

So when I drive down to my local Best Buy to pick up advertised gadgetry and marriage-saving appliances--like a dishwasher--I’d like to think that what the manufacturer says about their wares has more credibility than an online dating site power-user. But at some point, we’ve all taken that trip to the land of suck. You buy it, take it home, and before you know it, features quietly underwhelm or don’t work, or it simply breaks too soon, leaving you digging up the warranty card.

January 29, 2010 by in Enterprise Software

How to scrap paper to cut costs

How to scrap paper to cut costs

Hey, remember when everyone was talking about the paperless office being just around the corner?  Those were the same folks who thought we’d be in flying cars by now.

January 26, 2010 by in Banking

Overcoming users' printer frustrations

Overcoming users' printer frustrations

Frustration is a fact of life, but we have a choice on how to deal with it. Unluckily for some, that means blowing a fuse no matter what; and luckily for others, letting rationality and coping mechanisms take over.

January 25, 2010 by in Hardware

Data Privacy: What Part of Your Network Is Vulnerable, and What Can You Do About It?

Data Privacy: What Part of Your Network Is Vulnerable, and What Can You Do About It?

Doc thinks networked environments are both a boon and a burden to organizations. They greatly improve productivity and reduce cost by allowing customers, vendors, partners, employees, and other stakeholders to share and access information in real time. But increased access to sensitive information makes networks vulnerable to malicious activity and misuse. There have been numerous high-profile data security breaches and losses, prompting a rise in government regulations surrounding data privacy.

January 21, 2010 by in Legal

T to the C to the O: Know your costs

T to the C to the O: Know your costs

So we’ve talked about ECM and MPS and DMS, but today let’s discuss three other letters I’ve gotten to know and love: TCO. Well, it’s not that I love total cost of ownership exactly.

January 15, 2010 by in Printers

A Fascinating Look at the State of the Printing Industry

A Fascinating Look at the State of the Printing Industry

Printing now happens in many places and increasingly is done in-house on a network. That trend, coupled with the impact of the Web on the distribution of information, has taken a toll on Doc's buddies in the commercial printing industry. That's why an article by my friend and excellent writer Cary Sherburne at the Web site What They Think really caught my eye. It's an interview with the Executive VP of Mergers and Acquisitions, Jim Cohen, at Consolidated Graphics (CGX), one of the largest commercial printers in the country.

January 11, 2010 by in Data Management

Money-saving Printing Tips from Consumer Reports

Money-saving Printing Tips from Consumer Reports

Doc knows that his readers are pretty sophisticated, but sometimes, we all need a little reminder of the simple things we can do to improve our printing efficiency. That's why I bring you this timely video from the always-helpful magazine, Consumer Reports. It details some of the steps you can take to reduce waste and cost when printing.

January 5, 2010 by in Data Management

Combine Different Types of Jobs into One Document

Combine Different Types of Jobs into One Document

Ever try to combine a bunch of different documents from multiple sources into one nicely collated pile? Say you have a cover letter, spreadsheets, and a magazine article you need to send to the big guy upstairs. Instead of making individual copies and spending half the day collating them by hand into the wrong order, how about using a handy Ricoh feature that allows you to combine document types in one operation?

December 30, 2009 by in CXO

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