One of the annoying little details of good print and document management is the need for proper font management. My prescription is for everyone to stick with Arial and Times New Roman, but unfortunately, the world isn't that simple anymore.
Doc is on a mission to help rid your organization of every last trace of document management ignorance and make sure that the future of the digital office finds a home in your business.
Being an international man of mystery, I have my share of expense reports to hand in each month. Nothing annoys me more than having to tape all those taxi and bar receipts to a sheet of letter-sized paper just so I can make copies for the bean counters down in accounting.
You can put Doc's name on the list of people glad to see Windows 7 finally hit streets and hard disks everywhere. I'll leave it to those more pundity than I to assess the overall value of Windows 7, but I say that there are quite a few new print-management functions in this new operating system.
Choosing a document management system can be a bit intimidating, but fear not, Doc is here to help. Well, at least I'm here to tell you where to get help. In this case, a great primer on the top things to consider when buying document management software or services. This is from the folks at KnowledgeTree, who, among other things, make an open-source free document management solution.
It's one thing to be green with your in-house printing, and quite another to be green with out-sourced work sent to a commercial printer. Doc knows that once a job gets sent off to a shop, it's hard to know just how efficient and environmentally friendly the process really is.
Doc has run a few items about our friends at the Gilbane Group, who specialize in content management and have a great bunch of free reports on enterprise issues. But if you need more detail, you may want to consider attending the upcoming Gilbane Conference in Boston this December 1-3.
When Doc went to school we still used number 2 pencils and ruled binder paper. But things have changed and now days educational institutions are some of the biggest consumers of printing, most of it done in-house on copiers and networked laser printers.
Have you ever gone to the printer to pick up your output only to find that Betty from Accounting picked it up by mistake? This can be a serious problem, especially if the document in question is a sensitive spreadsheet, an employee evaluation, or top-secret information about an upcoming stock offering.
One of the keys to an efficient printing system is keeping everything up and running, and we all need a few spare parts now and then. That's why Doc was impressed to see the new wireless warehouse inventory and shipping solution the folks at Ricoh have installed at their state-of-the-art facility in Tennessee. Getting over 2,000 orders packed and shipped each day with a 99 percent accuracy rate is no easy task. The last time I was 99 percent accurate was back in 1984 when my brain was still young and sharp.
I often get stopped while in line at Starbuck's and asked, "Doc, just what features should I look for in a Managed Print Service." Depending on how many people are in front of me, my answer is usually pretty consistent.