Being a relatively new industry, it's hard these days to find a lot of good case studies for Managed Print Services (MPS) – it takes time to see if things really work out to the customer's benefit. So Doc will take his success stories wherever he can get them, even if it means going half-way around the world to Malaysia.
But that's where I found a lengthy look at the MPS results for Inti College, in Subang Jaya, Selangor. Seems the college went on a green spree and did a truly good job of cutting down on paper consumption, thanks to both an MPS system designed by Ricoh, and a business shift away from print and toward electronic documents.
'We can monitor every single printing activity that goes on and cut down on wastage,' says Zulaifah Abdul Ghani.
Zulaifah says in the past most people had a small printer, but now it is limited to only certain areas in the building. For example, for confidentiality purposes, Zulaifah has one in her office while the human resource department also has its own. All other small devices have been removed.
"I can print from my desk to the device outside which is shared, but for the most part, we don't print if we can scan and e-mail the document so that less paper is used," says Zulaifah. "Also, that will help us reduce wastage, downtime caused by maintenance, electricity costs as well as CO2 emission by 50% over the next five years."
Staff members are encouraged to print on used paper, and the integration of fax machine, printer, and scanner into one device enables major reductions in electricity usage. Inti expects to hit close to 20% savings on paper, maintenance and other costs.
The reduction of paper use and Inti's green initiatives don't just involve printers. As part of the bigger picture of conservation, Inti is fully utilizing what digital technology has to offer. Everyone, both staff and students, are encouraged to have a laptop or notebook.
There is whole lot more about the college's green initiatives, including how they are utilizing video conferencing to reduce travelling, and other technology. Going green isn't all about printing, though as you'll see from this article, it's a great place to start.