The Document Management Systems Phenomenon
Summary: ome of you may be wondering why I’m so cuckoo for document management. Corey Smith, a kindred spirit, recently wrote about Why Document Management Growth is Exploding. He points to several trends that have been fueling the growth of Electronic Document Management Systems.
Corey Smith
Some of you may be wondering why I’m so cuckoo for document management. Corey Smith, a kindred spirit, recently wrote about Why Document Management Growth is Exploding. He points to several trends that have been fueling the growth of Electronic Document Management Systems:
- Low Costs of Electronic Storage. It is now possible to store 10 filing cabinets full of paper in one gigabyte of electronic storage.
- Familiarity with Computer Applications. Today, everyone is trained to be familiar with common computer applications. This means adoption time and training for new applications is minimal.
- High Speed Scanners and Multifunction Copiers. Documents can be scanned quickly and conveniently with sheet-fed scanners, available on most new digital office copiers.
- Need for Privacy, Backup, and Security. Recent government regulations like HIPAA, Sarbanes-Oxley, Gramm-Leach-Bliley, and the Patriot Act are causing more companies to examine their storage, security, and retention policies.
Government Encouragement. Scanned digital documents are common in government applications. As far back as the Paperwork Reduction Act of 1996, government agencies have been encouraged to adopt EDMS technologies to cut costs, improve information access, and save space. In fact, many court systems now require attorneys to file digital documents instead of paper.
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Doc
ZDNet introduces Doc (The DocuMentor), sponsored by RICOH. Through his blog, Doc will educate you about Document Management. So who is Doc? Doc is something of an enigma. He was born to a Russian ballerina and a German electrical engineer who some believe was running covert operations for shadowy corporate interests. Doc grew up in various locations in the United States, although no one seems to know precisely where, least of all Doc. His early schooling was unremarkable except for the time he was caught trying to replace all the mimeograph machines with high-tech color copiers that had mysteriously disappeared from a shipment to Albania. At MIT, he made a name for himself by transforming a large printer into a robot that hunts and eats Roombas. Professionally, he reportedly has seen the insides of more brands, versions, and generations of printer and printer-related hardware than almost anyone. Some say his obsession with paper, printing, and mechanical movement was either started by, or evidenced by, a traumatic childhood episode when he crawled inside an old Xerox 2400 and tried to print himself.
Anyway, Doc has hands on experience with stuff like printer maintenance and fleet management, but his mastery of document management leaves no stone unturned. Important issues like sustainability, security, and regulatory compliance are top of mind for Doc, as are other business technology needs like networking and IT services, making him a true blue IT renaissance man.
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Related Links
- New White paper: Managed Print Services and Beyond: How You Can Cut Costs and Go Green While Increasing Employee Productivity
- Learn how document management systems can help reduce the tide of paper that is swamping our offices
- Use software to cut costs by scrapping paper
- My printer, my social letterbox
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