ie8 fix
madison

Are companies silencing rather than servicing their customers?

By | November 22, 2010, 8:39pm PST

Summary: The medium for securing customer service attention has changed, but I have to wonder: are companies really listening to their customers? Too many brands are missing the point of engagement and are instead using social media to hurriedly silence their otherwise loyal fans.

It was about 12 years ago when I called 1-800-Flowers for a delivery for my dear friend. She’d experienced a tragic miscarriage and I aimed to send her an “It’s Your Day” Bouquet, a 1-800-Flowers staple. My idea was to send her something beautiful, cheerful and to let her know that I was thinking of her since I was helpless and 2,000 miles away. I placed the order in the morning and in the afternoon I received delivery confirmation. I didn’t immediately hear from my friend but a few hours later I called her to check in anyway. She hung up on me. I called back. She screamed unrecognizable obscenities into the phone. I called one more time and she’d calmed enough to enunciate a clear, “How could you?” I was startled. I didn’t expect a Nobel Peace Prize for sending her flowers but I thought she’d at least appreciate the gesture. She’s a pretty reasonable gal, even in a state of sadness, so this was utterly confusing. Then she explained: 1-800-Flowers did not deliver an “It’s Your Day” Bouquet. What was delivered was a vase of blue and white flowers and tied to it was, none other than, an “It’s A Boy!” balloon.

I was mortified. Bewildered. Angry. After swearing on my life that this was not some sick idea of a joke, I called 1-800-Flowers. I did a three-way call so that my friend could hear the entire transaction. It turned out that 1-800-Flowers got my order right but the local florist screwed up its deliveries. My friend received the right card, wrong delivery item. It was a nightmare. 1-800-Flowers immediately jumped into overcompensation mode, offering me coupons and free flowers, and then proceeded to barrage my friend with flower deliveries for a few days in order to try to bring some sunshine into her day. Neither one of us wanted coupons or flowers. I had vowed never to order through them again and my friend just wanted to forget the whole scarring experience. Yet the barrage of apologies continued.

I remembered this story today as I ordered a 1-800-Flowers surprise for another friend of mine — thankfully a much happier occasion. I wondered how this customer service issue I had 12 years ago might’ve been addressed had I been such an avid Twitter and Facebook user at the time. I most likely would’ve taken my rage to the interwebs, as might have my friend if she chose to expose the personal experience that caused it, and I bet all heck would’ve broken loose on the 1-800-Flowers Twitter feed. I imagined it as, “Please DM us so we can take care of this right away!”

The medium for securing customer service attention has changed, but I have to wonder: are companies really listening to their customers? In the old days of 12 years ago, if you were slighted you would call, send a letter, or even an email form and then a coupon would show up days later. United Airlines, which was deserving of many complaints at that time in my life, was notorious for its vouchers. The company didn’t listen when I said “I never want to fly your airline again!” Instead, it tried to give me coupons so that I would forget my frustration and take another flight in the hope that it might be good.

Topics

Jennifer Leggio, aka "Mediaphyter," writes about the "social business" side of social media - including enterprise, security and reputation issues.

Disclosure

Jennifer Leggio

Jennifer is employed full-time with Fortinet, a leading network security appliance vendor. She is also actively involved in the network security community and works with the Security Bloggers Network. She co-manages the annual Security Bloggers Meet-UP at RSA Conference.

Jennifer is also involved with Silicon Valley Tweet-Up, a philanthropic networking event that brings people together to raise money for local family-oriented charities.

The blog posts here are solely her opinion and do not represent her employer or any other organization with which she may be affiliated.

Biography

Jennifer Leggio

Jennifer Leggio (@mediaphyter) has been a communications professional for more than 15 years, focusing primarily on enterprise technology and security. She is currently the director of strategic communications for a leading network security vendor. Jennifer is also passionate about all things social media, especially enterprise, security, privacy and reputation issues, which is why she writes about these things for ZDNet.

A well-connected communicator, Jennifer has led or supported interactive social networking efforts for security industry conferences including RSA Conference, Black Hat USA and SOURCE Conference, and founded the Security Twits, a community for network security professionals. She also helps run communications for the Security Bloggers Network.

Finally, Jennifer co-hosts the Quick'n'Dirty social media podcast with Aaron Strout, is a founding member of Technically Women, a communal blog project, and manages marketing and public relations for Silicon Valley Tweet-Up, a networking group that raises money for family-oriented charities. Jennifer was profiled in Silicon Valley San Jose Business Journal's "40 Under 40" edition, as a rising star for 2009.

12
Comments

Join the conversation!

Just In

sqbwzwo 80 wlj
ddsfwrryd88-24379101282472457632090773194751 25th Nov
haddnu,swerrjvo17, hxdvq.
0 Votes
+ -
Ugh, I get that stuff so often . . .
CobraA1 22nd Nov 2010
Ugh, I get that stuff so often . . .

Can't think of any specifics right now, but it's terrible. And it's ESPECIALLY common with large, international corporations.

There are very few examples of truly good customer support on the large corporate scale, and plenty of examples of ultra-poor customer support.

And OH YEAH - we're helping make it possible. All of those CRM apps? Yup, they're paving to way to make it even more possible to ignore customers by making a machine do all the work. The best CRM is a friendly smile and a good attitude, not an automated piece of junk.

OH, we can automate customer relationship management, right? That'll make everything better, you know. We're too big to use humans, and they cost too much. We'll save money and everything will be all right.

Trust us.

Giving customers the cold shoulder - in the holy name of profit. Who dares defile the name of profit?
0 Votes
+ -
This started before CRM
MG537 23rd Nov 2010
Think back when you would call, say your bank and you would have to go through an endless ordeal of listening to options and pressing buttons on your touchtone phone before finally getting to the option "If you want to speak to a customer representative press 0 now".
CRM is a repackaging of what they used to call "Process automation".
Fortunately some companies have woken up to the fact that people like dealing with people. Like my bank hasn't buried the "If you wan to speak to a direct banking manager" option too deep and their branches are accessible where I live.
0 Votes
+ -
There are a number of companies that have taken aggressive action to silence dissatisfied customers. Apple is well-known for it (sorry fanboys) threatening legal action against websites and individuals for saying bad things about the company or its products.

But many other companies are getting in the game, using more subversive tactics. "Online Reputation Management" or ORM uses a variety of tactics to suppress customer feedback or influence reviews on sites like Amazon and epinions. If they can't bully a webadmin into deleting a bad review, then shills will create a storm of "excellent" reviews to bring the average rating number back up.

So the focus has really changed. Instead of attempting to retain individual customers, the emphasis is now on containing the damage, limiting the information about dissatisfaction online, and preventing customers from making informed choices.
Well, it seems that over the past decade or more that customer service went into this "talk to the hand" attitude. And with the past few administrations, consumer protection agencies aren't in it for the consumer. They are either purchased by the profit corporation or someone is holding guns to govt worker's kids! I remember back in the early 80's we had a super TV show called "Fight Back". The moderator of the show actually put the vendor or the corporation on the line with their false advertisements and their lack of customer support. The show actually performed events such as the vendor used in commericals. One I remember was the wet paper towel... It failed and didn't so what they company claimed it would do. I am sure the company's ratings went down and I am sure they improved their products. But that show didn't last very long. Today we have nothing. Scams of corporate pick-pocketing on your billings and trying to get assistance, only to get a cold shoulder. Ask for a supervisor and they play the game of placing you on hold... and some other clown picks up the line and claim they are a supervisor (if you waited long enough). Or another ploy is to goto their website and all you get is their Q&A or Knowledge Facts... if you can't find your answer, fill out a form with required information. And the form requires difficult items, such as membership number... ebay is notorious for this.

It won't get any better until we have a President and leadership to take the lead and enforce consumer protections and get the enforcers (FCC, FAA, FTC, etc) out there and start enforcing the existing laws. Will that day ever come?
@SpankyFrost

So the solution is to do nothing but wait for the federal government to take care of us?

Sorry, wrong answer. It is up to people to stand up for themselves. In my opinion the ONLY thing "social media" is good for is public embarrassment and humiliation, which fits in perfectly with forcing companies to acknowledge their shortcomings. Let's fill up Facebook and Twitter with non-stop barrages of poor customer service examples, and maybe something really will change. Sitting back and waiting for someone else to do it for us is exactly why we're in this state today.
0 Votes
+ -
What's the alternative?
voyager529 23rd Nov 2010
In the Snapfish example, "give the customer exactly what they ask for" would have applied better, as they should have done. But in the 1-800-Flowers and United Airlines versions, it's a bit different.

Florists and airlines are in enough competition that it's easy to continue to fly or get flowers without using their product again. Therefore, they must generate incentive for you to use theirs. If I had a bad experience flying United, it's in their best interest to eat the cost of my next flight to prove that it was, in fact, an isolated incident. I wouldn't want to villainize or boycott any company where I was legitimately the one in ten thousand that got the bad unit or service. Life happens, and I know that my luck invariably involves me getting the defective unit, the spilled drink, or the missed card. A company's true colors are shown when they demonstrate how they rectify it.

If I got a defective laptop from $SOME_MANUFACTURER, I mean legit, hinge-breaks-after-a-month-of-normal-use defective, and upon telling them about it, they overnight me a brand new unit after a 15 minute phone call, is that "silencing" me? Well, essentially yes, because if they make the situation right, then they get painted in a /much/ better light in the retelling of the story than they would have if I instead had to spend hours on hold to get a part to give to a local tech to install and have to be without a laptop for two weeks and pay a bench fee on top of it.

The problem is that unfortunately, people are frequently dishonest and even more frequently dumb. It's not at all uncommon for someone to try to say the right things in order to try to get a new product or free flowers, nor is it abnormal for people to be dumb and forget what they said on the phone.

The problem then becomes how do you make right on the cases where it matters (i.e. legit customers with legit problems), while weeding out those just trolling for handouts and abusing warranties. If you come up with a software solution for THAT, I'm sure you could charge a million dollars a license and get it.

Joey
As the person responsible for social support for a public company, I can tell you that sometimes it's incredibly hard. I can also tell you that I think it's also the most rewarding and easiest way to exceed your customer's expectations.

Jen's right, regardless of the media, you need to first remember the interaction is with people, not messages or systems or whatever digital wall placed. Start with treating the person like, a person.

1. Acknowledgement is priority in the social space, whether it's I hear you, "I'm sorry" or "that's awesome".
2. Depending on the media speed is also important. Twitter is by far the fastest, companies need to staff and design processes that meet the needs of the twitterverse. Other medias allow for slightly more time.
3. Make sure you do "listen", and it's not the ******** *listen* every social media guru tells you is the first thing you need to do is *listen*. It's understanding customer need, issue, desire and outcome.
4. It does make it easier if you know with whom you are talking to, and CRM will only go so far, but is a valuable tool if you can connect all the dots.
5. Know when to move offline and know what to keep online (both equally important)
6. It all starts with leadership (like many other business-y things), but it doesn't mean that it has to come from the top. Lots of people in an org. can be leaders.
7. Reward and thank the positive, people find it a lot easier to solve a problem for some reason than to find an amazing way to thank someone.

Finally, learn from your mistakes, as well as, your successes.
Using social media for customer service is a no-brainer, right? Well, some companies are using influence-scoring tools like Klout to determine the worthiness of a response to a customer service issue. I believe all direct-to-company tweets should be responded to with equality and fairness, regardless of their Klout score. With the score comes the potential for a virtual caste system that treats one customer better than another, in a very public way.

Social blackmailing is also becoming a popular tactic, used by those with a few thousand followers on Twitter I assume. I've advised companies to move on if they cannot make a social blackmailer happy with fair, but equal, treatment. If you've made a mistake, admit it of course, but don't pay off a social networking customer just because they threaten to tell all their friends on Facebook you won't give them a free phone.

While Klout is a good tool for businesses when trying to determine the validity of social blackmail, the tool shouldn't be the only tool used.
Thanks for the good post. Social media certainly has a role in customer service, but not the all-encompassing one that some believe. http://bit.ly/c3U1kG

As for silencing customers? It should be Verboten! One reason is that as you gain loyal customers they will defend your brand when others encounter problems. At that point your company has an ambassador and their positive WOM is much more powerful/believable than anything a company's marketing arm could ever dream up.
0 Votes
+ -
It works for Apple
John Zern 23rd Nov 2010
never a negative comment on their site.

(well, never a negative comment on their site for very long)
Back at Apple, so fondly of word substitution, we called these "Appeasements". Swag, out of warranty replacements, free upgrades, anything to shut the squeaking wheel up. I remember overhearing other agents offering up iPods and discounts and wondering hey... don't we value the product enough to stand by it?

If the first and only thing you can do when faced with a mistake is try to correct it by throwing around money, your customers are going to start treating you for granted and assume your product isn't worth their money in the first place. That needs to change, and like one of mpace101's awesome points, you can stat by listening.

Of course there will be customers who ask for compensation, and you should do what you can for them. But let them ASK first. Find out what they want. Sometimes it's just to be heard. Sometimes it's an explanation about what went wrong. You can go above and beyond by just being attentive and human with your customers.
0 Votes
+ -
sqbwzwo 80 wlj
ddsfwrryd88-24379101282472457632090773194751 25th Nov
haddnu,swerrjvo17, hxdvq.

Join the conversation!

Formatting +
BB Codes - Note: HTML is not supported in forums
  • [b] Bold [/b]
  • [i] Italic [/i]
  • [u] Underline [/u]
  • [s] Strikethrough [/s]
  • [q] "Quote" [/q]
  • [ol][*] 1. Ordered List [/ol]
  • [ul][*] · Unordered List [/ul]
  • [pre] Preformat [/pre]
  • [quote] "Blockquote" [/quote]
ie8 fix
Click Here
ie8 fix
Click Here

The best of ZDNet, delivered

ZDNet Newsletters

Get the best of ZDNet delivered straight to your inbox

Facebook Activity

White Papers, Webcasts, & Resources
ie8 fix
Click Here
ie8 fix