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Christopher Dawson

Outlook, look out - Gmail goes offline

By | January 27, 2009, 9:51pm PST

Summary: It’s easy to downplay Gmail as an enterprise email solution — it’s only available as webmail, and if the internet goes down, so does your email. When Google Gears was launched, people began looking forward to the day when Gmail would become an offline application. Today it happened — Gmail can now be [...]

It’s easy to downplay Gmail as an enterprise email solution — it’s only available as webmail, and if the internet goes down, so does your email.

When Google Gears was launched, people began looking forward to the day when Gmail would become an offline application. Today it happened — Gmail can now be used outside the cloud if you wish.

I still can’t see the feature, but Google announced it today on the Google Enterprise blog. The feature is said to be available immediately in Google Apps, and will be rolling out gradually for all Gmail users.

To enable the new feature, should you have it, follow these steps:

  1. Sign in to Gmail and click ‘Settings’.
  2. Click the ‘Labs’ tab and select ‘Enable’ next to ‘Offline Gmail’.
  3. Click ‘Save Changes.’
  4. In the upper righthand corner of your account, next to your username, there will be a new ‘Offline’ link.
  5. Click this link to start the offline synchronization process.

What makes this possible is something called Google Gears. Gears is available on all modern browsers as an addon, with the exception of Chrome which has it built right in.

Let’s hear what you think about this new feature — do you think it will it put more pressure on Outlook?

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Topics

Garett Rogers has always had a deep interest in computers and the Internet, which led him to a degree in Computer Information Systems. He is currently employed as a programmer for iQmetrix.

Disclosure

Garett Rogers

Garett Rogers is employed as a programmer for iQmetrix, which specializes in retail management software for the wireless industry. He has no other formal associations with any software or hardware companies.

Biography

Garett Rogers

Garett Rogers has always had a deep interest in computers and the Internet, which led him to a degree in Computer Information Systems. He is currently employed as a programmer for iQmetrix, which specializes in retail management software designed specifically for the cellular and electronics industry.

Garett's journey into Google started with his employer asking him to "get a better rank on Google." Diving into search engine optimization sparked his curiosity for how things work and led him to create a blog dedicated to what interests him most--Google.

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RE: Outlook, look out - Gmail goes offline
t1pimp@... 30th Jan 2009
I was curious about the security of the ?offline? part of Gmail. After a bit of research I wrote up a post on how the data is secured here: http://www.paulspoerry.com/2009/01/29/offline-gmail-is-it-secure/
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Not Outlook but...
iravgupta 27th Jan 2009
Outlook is a niche product. Gmail going offline is hardly any reason for Outlook to be concerned about. Clients like Windows Mail, Windows Live Mail and Thunderbird will feel the heat for sure.
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Niche!!! where is that?
smohan1962 28th Jan 2009
Enterprises do not trust hosted solutions much. GMail may suffer due to that. Featurewise, it can match Outlook, albeit differently. The cutest feature of threading sent and received mails in a conversation is unique and a killer feature in GMail. I'd happily use GMail in lieu of Outlook if it were a stand alone client product that could work with a custom backend server in an enterprise.

Mohan
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Scary title, mixed experiences
james@... 28th Jan 2009
The headline gave me a moment or two of worry, particularly with Google having pulled the plug on a few other free services I used; I have two companies relying on Google Mail as well as my own account, and the service "going offline" in that sense would not be at all welcome! Having access to my Gmail account while offline is nothing new either: that's why I use IMAP.

The "conversation" stuff isn't that new - mail clients have had threaded views for years - and far from a "killer feature", some of my users regard it as a big enough drawback that they want to switch away from Gmail again! If Google would just provide an option to unplug all the "special features" like conversations and the weird tagging approach to folders, I'd be a lot happier; failing that, I'll probably be in the market for a new mail server in the next few months.
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I guess enterprise is niche now...
jasonp@... 29th Jan 2009
While there are still a number of holdouts, Exchange/Outlook comes close to complete dominance in the enterprise email market. I've only worked at one client in the last five years that was using anything else (GroupWise). I don't think I've seen a Notes implementation since sometime around 2000. If that's a niche, I hope to someday have a niche market of my own to match.
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I don't have this feature yet. Maybe the Blog was about Premium GApps?
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US and UK only
smohan1962 28th Jan 2009
From what I've red so far US and UK only for now.

Mohan
or the Zune against the ubiquituos iPod. We all know what came of those ventures.

Anyway, who needs spyware in their computers?
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RE: Outlook, look out - Gmail goes offline
jimk_z Updated - 28th Jan 2009
So its a client piece on your computer to view your email big deal. And why is this just related to outlook. There are a dozen email clients out there.
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I 2nd the notion
adelacuesta 28th Jan 2009
I have been using gmail in outlook since they permit pop/smtp/imap client access. I don't need any other flavors of gmail, just send and receive emails. That's it!
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Agreed. It sounds like yet another attempt
GuidingLight 28th Jan 2009
by the author to over-hype an average offering by Google, nothing more.

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Just An Academic Achievement ?
Rancho1stIdiot 28th Jan 2009
This is a good feature added by GOOGLE but I think this is just an Academic Achievement by Google. Google should innovate at a faster pace now. When GMAIL came with Google Talk it was a sort of Arrival of WEB 2.0. GOOGLE should have come up with OFFLINE Solution around that time itslelf. A bit ( being optimistic) late when we Clients like Thunderbird that acts as Multi-vendor (Yahoo , Gmail ) Offline Content Sync.
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There is an option on Gmail to turn off the conversation message style.
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Never been a fan of offline email. Email in the cloud is much
better because one doesn't need to worry about syncing
them on multiple computers and in the event of a crash, no
need to worry about losing emails.
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...it allows back ups / offline access across multiple computers and syncs when ever you connect (with no user interaction required). BUT all your mail is still in the Cloud as well...
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What does this mean??
DevJonny 28th Jan 2009
Does this mean that you could log into GMail if offline and access your email as if they were locally stored (i.e. like with IMAP?). So you could do away with Thunderbird / Outlook?

If this is the case then it would be useful if you only have one GMail account and no other accounts). But if you have multiple accounts using different services then a app like Thunderbird is still more useful.

Thanks for the update Garett!
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RE: Outlook, look out - Gmail goes offline
poolmanjim@... 28th Jan 2009
Frankly I don't see what the buzz is about. Moreover, I especially don't see how this is an Outlook/Thunderbird killer as said in the article.

Sure, it is a new change and a cool new feature to add to Googles already bloated list of unused features, but I seriously doubt that Enterprises are just going to stop using Outlook and Thunderbird all at once and move over to gmail. Outlook and applications like it will be around for a long time still, just because a new idea has hit the market doesn't mean that there will be a massive change like this.

Personally, I like Gmail and I like how it is setup. I use it as my personal mail and I do have it synced with my Thunderbird on my home computer. I don't plan to use this as what I have is working fine and I don't expect that to change anytime soon.
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It's good - but not an Outlook killer. Outlook's major selling point is not merely as an email client, but rather as a program that can manage email, calendar, contacts, TODO lists, notes etc seamlessly, and its synchronization with almost any device.

Google does email and calendar pretty well, but it's pretty weak in everything else. Its contact management is pretty poor, its TODO list is a weak addon, and notes are non-existant. And oh, yeah - no synchronization with mobile devices. If you want offline use, you have to have a computer with Google Gears.

That, plus Outlook works with Exchange, Hotmail, and many of their Live services.

You can use IMAP to connect to Google, and Google offers a downloadable synchronizer with their calendar. Turns out Gmail and Outlook complement each other pretty well.

So give Google a gold star - they're better. But still not something that would replace Outlook.
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Most of my clients like Outlooks unique feature of grouping emails by date - which is not available in any webmails I have seen. But Yahoo's extensive features far outdoes google and Outlook for seamless integration of calendar, todo, notes, and my favorite on My Yahoo page - 'Note to Self'!
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i see that feature in my lab tab now, it is good.
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RE: Outlook, look out - Gmail goes offline
textilesinfomediarydotcom 30th Jan 2009
Digital print out of your personal identity any time any where by http://www.textilesinfomediary.com also function in offline mode. Which is useful for traveling folks to use in for accomodation pruff, entering internet cafe.
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I have a 'sync' link at the right up corner, I click, it pop out a window to tell me sorry cannot find the information,
i don't know whether it means calendar will have a offline mode, if it is, i really appreciate that.
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I was curious about the security of the ?offline? part of Gmail. After a bit of research I wrote up a post on how the data is secured here: http://www.paulspoerry.com/2009/01/29/offline-gmail-is-it-secure/

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