Assessing the business benefits of social business

Assessing the business benefits of social business

Summary: The latest surveys continue to show the social computing provides real business benefits, but is it really as rosy as all that? I take a closer look at what benefits are consistently reported with Enterprise 2.0 and Social Business while looking at where the actual value lies.

TOPICS: IT Employment, CXO, Legal

There is now statistically significant evidence that technology-enabled collaboration with external stakeholders helps organizations gain market share from the competition. On Monday social business platform leader Jive Software released the results of a recent customer survey on the benefits of social software. The details of the survey were explored earlier this week by fellow ZDNet blogger Oliver Marks and provides a good overview of at least what Jive customers are reporting today in terms of specific returns.

Those who are championing social tools in their organization will surely be heartened by the results of this survey. The double digit gains listed are almost universally positive and run the gamut from faster location of needed information to significant decreases in e-mail and support call volume. It's also good to see the results broken down by workforce engagement vs. customer engagement, which is the primary line of demarcation for enterprise social media. However you slice it, it seems that adoption provides broad spectrum benefits to the way that organizations work.

I've been reporting similar survey results for social software here in this blog for years and if you had managed by those alone, you'd have adopted Enterprise 2.0 a long time ago. I've since become somewhat skeptical of survey data, which often samples those most likely to be converts or otherwise have an interest in reporting positive returns. The real challenge is that despite the great increase in case studies over the years and some hard data on broad adoption, it's still difficult to get to the bottom of the business benefits in an objective way.

And social business benefits is not an idle topic; business leaders this year are very much looking at the tools that can drive growth in their organizations this year. A recent PwC report (yes, a survey, so add your grain of salt) of the 2011 outlook for CEOs says that "54% are funneling funds towards growth initiatives, including emerging technologies in mobile devices, social media and data analytics." Social media (now increasingly called social business when applied to work) is very much on the strategic agenda while the benefits seem increasingly obvious.

Deriving enough benefits from social business

But benefits alone do not a positive ROI make. Depending on how much it costs to deploy and maintain a Enterprise 2.0 solution across an organization, it might take a while for the reported benefits to provide a net gain. Worse, continued reports of information overload and wasted time in social media, are of concern to some and making them question if real productivity and efficiency gains take place.

Adding on security concerns, ease of architectural integration, marketplace maturity, and ongoing support costs like community management, and there's still enough uncertainty to make more conservative organizations take a wait and see approach, even as many of them that I speak with now realize that broad deployment of social tools is now primarily a timing issue.

In terms of what IT departments are looking at in terms of harder sets of data, probably one of the most ambivalent yet useful reports on Enterprise 2.0 of all came out last summer from the Executive Board, which reported the actual adoption level, risk, and maturity of social computing solutions from their members.

The adoption curve chart above from the Executive Board survey shows a different type of picture than most social computing surveys and is therefore useful as contrast. The size of the bubbles on the chart indicated the expected value (larger is greater) with enterprise search, synchronous document creation and editing (collaborative Google Docs-type apps), electronic audio transcription, room-based telepresence, and unified communications among the "social" technologies that were believed to have the greatest business value.

I do like the Executive Board view because it provides a greater perspective on a fuller range collaborative solutions that can be applied by organizations, not just a myopic view of social with the usual suspects like blogs, wikis, and community forums only. This is the true palette of collaborative solutions that organizations must consider as they adopt new technologies to improve collaborative business performance and allow us to make better decisions.

That's not to say that the data points that come out of product surveys like Jive's aren't useful. They certainly are and they can help us form an overall picture of what organizations think they are experiencing with social tools. Thus, in terms of synthesizing what we've seen up to and including 2011, the various data seems has shown the following picture emerging in terms of actual value:

Aggregate reported business value of Enterprise 2.0

  • Workers can find the information and people they need faster with social tools. This has most broadly come out of the various industry surveys for years and is consistent right up to and including the Jive survey. Social tools makes internal information and business processes more visible, findable, and shareable, and makes it possible to see who knows what.
  • Communication overhead in legacy platforms shrinks when social tools are deployed. When social tools are adopted, previous communication tools see reduced usage, particularly e-mail. Most data I've seen shows that the communication intensity and duration in the new (typically social) collaborative platforms is higher than in the old. Mostly this seems to be positive for productivity and not an indicator of wasted time, but data is harder to find to verify that yet. Either way, your workers will spend less time in e-mail and more time in collaborative interaction.
  • There is a correlation between increased marketshare and socially networked organizations. This started to be noticed first by the Altimeter/WetPaint survey a few years ago and was most recently verified again by the McKinsey Web 2.0 in business results reported in December, 2010. Their statistical analysis of companies found that "Market share gains reported by respondents were significantly correlated with fully networked and externally networked organisations. This, we believe, is statistically significant evidence that technology-enabled collaboration with external stakeholders helps organisations gain market share from the competition.." These are potent results indeed but it's still hard to combine the Executive Board value estimates for specific technologies and this macro view from McKinsey to determine what your organization should do specifically.

The take away from all this is the following: There are now consistently reported benefits of social for most organizations (the benefits in the short list above.) Other benefits may not apply to you. Use survey results with carefully in your discussions about how to move forward with social business. Others' results are very likely not going to apply to your organization, even in the same industry, in my experience. Do look at what strategically drives forward value in your organization and look at using social tools to improve these. Make sure to use the right tools for the job (in other words, what you have at hand is not necessarily the best solution.) Connect your strategic goals with the right collaborative solutions that have the risk and adoption profile your organization can tolerate.

Finally, measure what you do. The biggest challenge I see organizations today facing is not measuring KPIs before and after social tools and seeing what the benefits were.

Are you using industry data to find out how to drive your social software strategy? Why or why not. Please leave your comments in Talkback below.

Topics: IT Employment, CXO, Legal

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  • The Importance of Digital Fluency

    This is great, Dion. I very much appreciate your reasoned approach to this stuff.

    I'd like to throw in another often-overlooked element that seems to determine how much value can be derived from an organization's use of digital media. In our research and work with organizations who have been struggling with considering/adopting/using social media, enterprise 2.0, social business tools and practices, we have found many that suffer from a lack of basic digital fluency (not only knowing how to use the tools transactionally, but when and why to use them transformationally in their practice and organization). In fact, we have studied more than one organization who were using top-of-the-line tools, had a decent strategy and organizational structure, and even highly-technical people, but who were still struggling due to a deep discomfort with things like publicly sharing ideas on a company social network, or who felt that digital media is destroying relationships, or who weren't sure if "real" work could be done on a social network.

    Have you or others seen examples of this as well?
    • RE: Assessing the business benefits of social business

      @chmbrigg@... I would love to see some hard data behind these fear-driven reservations (perhaps a loaded term). Maybe the fact that its largely anecdotal at this point is self-reinforcing. No one wants to share their "deep discomfort" with sharing. I would also love to see how the discomfort data cuts across organizational and generational demographics. In the spirit of Dion's eloquent and balanced piece, perhaps we can put to rest the notion that adoption's retarded mostly due to ?resistance by the old folks in charge."

      I'm also intrigued by the intersection of Enterprise Content Management (ECM) and social. Most organizations have individuals and teams specifically responsible for producing content. For them, moving to more effective platforms than bloated html emails would increase their effectiveness. For the time-crunched, the lurkers, and today's unengaged, social tools would then enable the augmentation, curation, viral spread, crowd-sourced correction, even transformation of each other's content -- often with a single click of the mouse. Time-waster? Hardly.

      The same holds for the trending corporate application platforms capable of producing rules-based feeds from changes to business data ( and SharePoint come to mind.) In my opinion, the real power of social business comes when the individual is communicating socially with his data and his colleagues all in the same stream.

      Real-time response is a good option to have. But if mature users can handle a day?s worth of reactive contribution to the stream (approving, directing, agreeing, liking, sharing, routing, answering, etc.) all over morning coffee, you can extrapolate the gains realized in proactive contribution time (thinking, designing, writing, coding, building, innovating, exercising, parenting, worshipping, laughing, growing, living).
  • Better Engagement-->Smarter Decisions-->Better Results

    Dion, thanks for this post and the "of course users like it" reasoning. I'm the marketing director for Novell Vibe Cloud, so toss another grain or two of salt as you read on. One of my colleagues was doing some quick research and posted a request on his Novell Vibe feed for input on what we like best about this particular social collaboration solution. Some of the regular responses showed up, like live meeting minutes, sharing files, reaching/connecting with experts, etc. Here's what stood out as new to me: the fact that multiple people commented on how the real-time co-editing included in the tool leads to better engagement during meetings. People are focusing on the discussion and participating more dynamically, which leads to faster and smarter decisions. Arguably, better market results follow.
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    In our customer conversations the number one question is: ?Can I safely manage collaboration and its related sensitive information with colleagues AND partners in one workspace?? It seems that companies have come to realize that the only way to implement innovation is by actively engaging customers/partners and sharing information openly. Access to the right people and knowledge at the right time is therefore crucial and those companies that really understand the business value of collaborating and innovating are the ones that are the most competitive.

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