Dancing with documents

Dancing with documents

Summary: Collaboration, records management, and workflow are just some of the features in current electronic document management software. We examine your options.

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Contents
Introduction
Objective
DocuShare
Hummingbird
DocBanq
Interwoven
SmartLibrary
Trim
Specifications
Sample scenario
Editor's choice
About RMIT

DocBanq

This product is different to the others reviewed as it is provided as a managed service operating from a secure datacentre and delivered via the Internet or dedicated communications link.

DocBanq uses Bullant Remote to look at the application running on the central server not the client.

The Bullant Remote is a high-level thin-client for Internet and mobile devices, including PCs, PDAs, and mobile phones. The Remote enables Java or Bullant server applications to present high-quality graphical user interfaces on these devices.

The Remote achieves this without downloading applets or application code and consumes far less bandwidth than HTML based applications.

To use DocBanq users must first download and install the Bullant Remote, a small (2.4 MB) .exe file, from the DocBanq site. Then you simply enter the appropriate DocBanq URL into your browser to open the remote. The "home" screen is very Windows-Explorer like using the typical tree structure and associated content pane. The design is simple, clean and uses meaningful icons. Control is through item select on mouse left click followed by right click for function selection.

Unlike some of the other systems reviewed you cannot create new documents from within DocBanq. The documents must be prepared using normal document tools such as Word, Excel and then saved.

Clicking the Users tab provides a hierarchical list of the various user groups in the left pane. Selecting one of theses groups will display the members of that Group in the right pane. Left-clicking a group in the tree allows the setting of Group Properties, Membership of that Groups and a delete. Right-clicking a group member in the right pane allows User Membership to be displayed, reset or change of password, delete and display of user properties.

The Docbanq search function was quite easy to use and an "add criteria" button allows multiple criteria to be set.

Product DocBanq
Price From AU$8900
Vendor DocBanq
Phone (02) 9455 0537
Web www.docbanq.com
Interoperability
A wide range of OS supported through the Bullant Remote including Windows and Linux as well as mobile devices.
Futureproofing ½
The feature set is not as extensive as some of the other products with not as many options available but provides a good path into document management.
ROI
Relatively inexpensive but not as feature packed as some of the more expensive competition.
Service ½
As a managed service, availability issues are critical and receive utmost priority. Other user queries within 24 hours. No maintenance fees.
Rating ½
DocBanq
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Topics: Software, CXO, Data Management, Enterprise Software

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  • Electronic Document Management

    While your reviews on EDMS options are solid they fail to take in to account the biggest users of these packages in Australia are Engineering biased.

    Most of the packages reviewed I found found to be nearly useless in an Engineering Environment.

    One, named after a bird, can not store more than one electronic file to a profile (essential for storing the native and a image file of the signed original) and can only manage one to one relationships in its database which is not good for correspondence let alone a drawing with say 100 equipment tag numbers to be related to it.

    I suggest you also look at products such as Documentum, Filenet (both the McLaren add-on), ProArc and Assai to name a very few.

    The other issue is that engineering is also moving rapidly away from CAD centric applications to datacentric design tools and your reviews make not mention of the future in this regard. Look at, for example, SmartPlant Foundation and Aveva products.
    anonymous