Dancing with documents

Dancing with documents

Summary: Collaboration, records management, and workflow are just some of the features in current electronic document management software. We examine your options.


Sample scenario
Editor's choice
About RMIT


Interwoven provides a full range of enterprise content management solutions including the WorkSite product that offers comprehensive collaborative document management functions such as check-in/check-out, version control, audit trails, archiving, categorisation, full text, and meta data searches.

Worksite is an easy-to-use, out-of-the box document routing and approval system that enables simultaneous and faster processing.

As with several of the other packages reviewed, users can interface with the WorkSite server via either desktop or browser-based user interfaces including Desksite, a desktop document management application that is fully integrated with Microsoft Office applications. Extensions are available that provide integration with Lotus Notes and Novell GroupWise.

For users wishing to use an Outlook interface, Interwoven provide MailSite which is fully integrated with Microsoft Outlook and Office. Users requiring a browser interface may use the WorkDocs Web-based document management.

These applications offer tight integration with popular Windows applications such as Microsoft Office, WordPerfect, Microsoft Outlook, Lotus Notes, and Novell GroupWise.

Users can create a new document, open an existing document, save a document as a new version, change profile information, and perform many other document management functions without leaving their familiar application interface.

Interwoven also has simple and advanced search functionality on every inter face along with collaboration features, and a portal capability that allows for single sign-on from the interface and access to personalised portal pages to track documents and tasks together with project and document notices.

Product Interwoven
Price AU$10,000 for approx 40 users
Vendor Informsys
Phone (02) 9223-9299
Web www.informsys.com.au
An extensive range of network OS supported.
A comprehensive set of features available either out of box or through add-ons and third-party products.
Appears to provide good value for money with a very wide range of features. Good expansion potential.
Maintenance agreement includes all patches and minor upgrades and two level of support with phone response 1 or 2 hours, 24x7 or 9am-5pm Monday to Friday, Web/e-mail response 1 or 2 days.
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Topics: Software, CXO, Data Management, Enterprise Software

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1 comment
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  • Electronic Document Management

    While your reviews on EDMS options are solid they fail to take in to account the biggest users of these packages in Australia are Engineering biased.

    Most of the packages reviewed I found found to be nearly useless in an Engineering Environment.

    One, named after a bird, can not store more than one electronic file to a profile (essential for storing the native and a image file of the signed original) and can only manage one to one relationships in its database which is not good for correspondence let alone a drawing with say 100 equipment tag numbers to be related to it.

    I suggest you also look at products such as Documentum, Filenet (both the McLaren add-on), ProArc and Assai to name a very few.

    The other issue is that engineering is also moving rapidly away from CAD centric applications to datacentric design tools and your reviews make not mention of the future in this regard. Look at, for example, SmartPlant Foundation and Aveva products.