One in five employees use Dropbox for work documents: report

One in five employees use Dropbox for work documents: report

Summary: Dear chief information officers, around one in five of your employees use Dropbox to store work-related documents in the cloud, according to research. And as you will know, this is not good.

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We've all done it. Instead of emailing our work home using our corporate email accounts, we've banged those latest financials or that important contract in our Dropbox folder.

Unwise move, suggests a new report. 

According to enterprise storage firm Nasuni (via GigaOm), one out of five of 1,300 surveyed business users say they use the consumer cloud-storage and synchronization service to share work documents, even though businesses and corporations disallow such a practice through their company's own IT policies.

Of all offenders, it's those towards the top of the corporate ladder, notably vice-presidents and directors, while C-level executives -- such as CEOs, CFOs, and likely CIOs themselves -- were found to have used the service to share and store documents outside their own corporate domain on their own bring-your-own-device (BYOD) tablets and smartphones. 

Screen Shot 2012-12-04 at 14.12.16
Credit: Nasuni (via GigaOm)

The report findings are likely not new to experienced IT veterans. With more than 100 million people using Dropbox in the five years it has been up and running, it's also not a surprise that around one-fifth of all those surveyed are using Dropbox.

But it (almost) goes without saying, work documents stored in the cloud are vulnerable not only to your own government's law enforcement and intelligence services, but in some cases foreign governments also.

ZDNet's Charlie Osborne recently explained that 40 percent of respondents to a survey published earlier this month stated that security concerns were the top reason when using the cloud-storage service. Dropbox has suffered some small, albeit not insignificant hacking attempts and breaches in the past -- such as a case where some user accounts were open to all without a password, and another case where spam emails were sent to Dropbox users. 

Since then, Dropbox has initiated two-step verification to further secure accounts, and also opened its first international office in Dublin, Ireland, in a bid to expand to European users.

(via GigaOm)

Topics: Cloud, Data Management, Networking, Security, Storage

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7 comments
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  • Corporate IT is slow to react

    Many corporations are blocking USB keys and e-mail to personal accounts with attachments, but have given no viable alternatives to staff that want to take work home or even as far as the meeting room.
    Employees have gotten clever and along with BYOD (think tablets) are loading these onto services like DropBox, Skydrive etc. in order to access them away from the desk.
    It's corporate IT that has to catch up to technology and put the necessary infrastructure in place, like internal WiFi networks, internal cloud services where this type document exchange can be done securely.
    MG537-23482538203179240121698430309828
    • Clever ... or stupid??

      There is ZERO reason why an employee should be moving data outside of the company's network. People who do that are simple irresponsible idiots who think they are being clever.

      If there is a business reason why data must be accessible outside of the network, then you should follow the company's official process. No excuses.

      There are reasons why access is controlled and you should not be violating it just because you feel inconvenient by it.

      No excuses. Your irresponsibility can cause the jobs of many ... not just yours.
      wackoae
  • Could Be Worse?

    Most files are docs and spreadsheets, which can be password protected before uploading to DropBox or similar. Imagine employees uploading their files to Google where files CANNOT be password protected (because Google insists on being able to read / convert your files)!! Anything loaded up to Google is protected by one lone email password. Now, that's scary!
    ReadandShare
    • rely?

      Are you sure about this? I just saved a password-protected Excel spreadsheet on my GDrive, seems to work. Better yet, create a Truecrypt container on your cloud drive and put your files in there. You should be doing this regardless of cloud provider.
      frylock
      • oops

        I really cannot type on this laptop's kb
        frylock
  • Is DropBox the best option as Cloud Storage?

    I used dropbox when I was working on personal files...but I found some weakness with DropBox for professional use..First, you have to manually upload the content to the cloud. You can't set up a schedule for running this process automaticaly. Another very important thing is the fact that DropBox is not incremental. In other words, if you create a file with 200 Mb..and then you make some modifications, then you need to upload again those 200Mb + the Mb associated with the new modifications....at the end you are consuming more band width. If you have a company, you should find a better solutions for Online storage.. I'm not sure about Google but I can say that we are using Sharepoint, and it really works perfect. We tested and tried and we decided to keep it.
    ITconsultant_tester
  • Cloud-based solutions are the best option!

    This new trend comes as a welcome news to employees sick of emails and using usb drives for their data storage. Cloud-based solutions are storage and document management are the best alternates for employees to not only secure but collaborate on documents on the go. Dropbox has provided the coolest solutions to its users during five years of this running and still trying to bring forth the best. It has also integrated with GroupDocs document management solution to provide storage option as well as automate the docs workflow being followed in any organization. To know more about this, click:

    http://groupdocs.com/blog/groupdocs-document-management/archive/2012/08/15/announcing-dropbox-integration-with-groupdocs-apps-suite.html
    Saira786