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Power tips for Microsoft Word
Most people use only a fraction of the features in Microsoft Word. That's not surprising, given the sheer breadth of capabilities that Word has.
The secret of maximum productivity with Word is learning how to shave steps off the tasks you perform everyday. In this gallery, I present a half-dozen of my favorite time-saving shortcuts, which work in Word 2010 and Word 2013.
Master Heading styles in Word documents
The built-in heading styles (Heading 1, Heading 2, Heading 3, and so on) are incredibly useful, especially in longer documents such as reports. When you use headings, you can switch into Outline view (from the View tab) to see your document in the form shown here. Click the plus sign to the left of any heading to collapse it. Click and drag that plus sign (it turns to a minus sign if collapsed) to drag everything under that heading to a new place in your document.
Here are two secrets every Word user should know about headings:
- You can automatically apply the first three levels of Heading styles using keyboard shortcuts. Click anywhere in the line you want to use as a heading and press Ctrl+Alt+1 to apply the Heading 1 format. Use Ctrl+Alt+2 or Ctrl+Alt+3 for Heading 2 and Heading 3 styles.
- In Draft and Outline views, you can make the Style pane visible on the left, showing you at a glance which styles are in use for each paragraph. Normally, this pane is hidden. To turn it on, click File, Options, then click Advanced in the Word Options dialog box. Scroll down to the Display section and find the "Style area pane width" section. Enter any value greater than zero (start with 0.5") and click OK. Choose Draft or Outline from the View tab to see the newly visible pane, which you can resize with the mouse.
[Updated to fix a typo in the keyboard shortcuts.]