Microsoft's Office Online update improves OneDrive saving, PDF printing

Microsoft rolls out its first updates for the year to Office Online, its free productivity apps for consumers.
Written by Liam Tung, Contributing Writer

Microsoft is rolling out an update to its Office Online web apps, bringing improvements to Reading View and OneDrive file management and editing.

Microsoft announced the major update to Office Online, its free answer to Google Apps, on Wednesday. The update aims to make it simpler to move files to and from OneDrive and improves document editing in the browser.

First up, Microsoft has pushed commands for Edit, Print, Share, and Comments to a new tool bar that appears on the top, right-hand corner of the document. The update also lets users print PDF files directly from Word Online rather than having down to download the file first.

The update's file management improvements include the ability to save a copy of a file to OneDrive and select a new location in different folders to store the document. Under the File tab, Microsoft has added a Save As option, where the user can choose from Save As, Rename, Download a Copy, or Download as a PDF. The saving and download functions aim to make it easier to move, save, and copy files from or to OneDrive.

OneDrive now offers a one-click option to save files via a new Add to OneDrive button on the toolbar for Excel. This could be useful if, for example, users receive a document with 'view only' permissions. They could save a copy of the document to OneDrive, and then edit and share the document as they wish.

Microsoft has also tidied up the start page to make it faster to begin editing a document. The page now contains a list of recently used files or users can create a new document from a template.

Bing also gets promoted via the Tell Me function in Help. "Now you can click in the 'Tell Me' box, located on the top part of the ribbon, type in what you're looking for and then either select the relevant Office tool, go to a help article, or get additional information from Bing," Microsoft explained.

Finally, Microsoft has made some backend improvements to its proofreading service, which now includes a highlighted word count feature. Previously, it only counted the words across a whole document.

The updates announced on Wednesday should roll out to users across the globe automatically.

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