Victorian councils to go paperless

Victorian municipal councils have joined forces in the quest to abolish paper-based document management, going to market to find an electronic answer.

Victorian municipal councils have joined forces in the quest to abolish paper-based document management, going to market to find an electronic answer.

Paper stack

(Paper weaving image by Joel Penner, CC2.0)

Forty-seven Victorian councils have come together in the whole-of-local-government procurement process to solve paper storage problems.

"When you consider the conventional way of doing business, most councils are facing a storage problem as the volume of paper continues to expand," the councils said in procurement documents.

The councils expect to contract a single supplier for their ongoing document management strategy.

"The vision is that over the next 10 years councils' business are transformed to become largely digital environments," the councils added.

The supplier will be required to implement a document management system that enables for storage of documents relevant to council business as well as an electronic document retrieval capability.

The councils look to store all documents in the new system, from full-text documents to drawings and mock-ups, meaning the supplier will need to go beyond simply scanning and archiving documents.

A supplier briefing will be held in the first week of February, while the tender closes on 17 February.