Image Gallery: Documents To Go for Apple iPhone & iPod Touch
DataViz has developed their Documents To Go products for the BlackBerry, Symbian, Windows Mobile, Palm, and Google Android products and just took the lead in Office document support for the iPhone. Documents To Go with Exchange Attachments not only gives you support for Word documents, but lets you receive and send attachments through your Exchange server. A free update with Excel support is also coming soon. DataViz has optimized the controls and functions for the iPhone and delivers a fantastic product that is well worth the small price.
Step 1 of the initial launch wizard that trains you on the features and controls in Documents To Go.
The launch wizard walks you through document storage and how the Home screen appears.
DataViz includes a step-by-step wizard to show you how to use your desktop to get documents on and off your iPhone.
More steps on setting up and connecting to your desktop computer.
The steps are clear and easy to follow on your iPhone.
The setup wizard is quite detailed and includes screenshots.
I used my MacBook Pro to connect to my iPhone and the MyDocsToGo folder.
To take full advantage of the application an Exchange server connection is needed.
You need to enter your Exchange setting in Documents To Go.
You may need to contact your IT department to obtain all the details you need to enter here.
DataViz explains some terms in more detail for those new to Exchange.
There are several items to have ready to setup your Documents To Go account.
DataViz includes 5 quick tips in the setup wizard and I highly recommend you pay attention to the tips since they are very helpful and essential to using the application.
These tips are helpful and very useful.
I actually missed this tip as I was taking screenshots and walking through the wizard, but you really need to pay attention to it because it shows you how to best select text for cutting, copying, and formatting.
Long file names will scroll at the top of the page.
The final page tells you how to find additional help with Documents To Go.
This is the main screen you see when you launch the application.
You can create documents in the latest Office format, all the way back to Word 2004.
You can manage your default settings, connected desktops, and Microsoft Exchange account on the Settings screen.
You can create a new Word document or an email with attachment from within Documents To Go. Since there is no accessible file system on the iPhone you cannot create an email with attachments from within the email program itself.
You can see that Word, Excel, PowerPoint, and PDF files can all be viewed within Documents To Go. At this time only Word files can be edited or created.
Similar to how email is managed by the iPhone, you can select documents to delete on one page.
You can choose from one of four way to sort your list of documents.
You can search through your list of documents to find the one you want to view or edit.
You can view PowerPoint files in DTG.
You can view PowerPoint presentations in landscape as well.
Portrait view of a PowerPoint presentation.
At this time, Excel files are viewable using the iPhone system file viewer. DataViz is working on a full Excel client that will be given as a free update to DTG owners.
Files are viewable in landscape mode too, which is quite useful for spreadsheets. The iPhone pinch and zoom is functional since the iPhone system viewer is used.
This Word document is one that is loaded for you to use when you install Documents To Go.
You can save documents as Office 97-2004 and Office 2007-2008 formats in selected locations.
The second set of tools (from the left to right) are the cut, copy, paste, and select all buttons.
There are ways to select words, sentences, and paragraphs with on screen tools or you can select all with a single button press.
A double tap can be used to quickly select a word. Triple tapping selects the paragraph.
Before you can send a file via email you need to save it and DTG has an interlock to warn you about this before you perform the action. The email/send icon is the third one from the left.
You can format characters with bold, italics, underlines, font colors, and highlighting using this functional icon.
You can align left, center, right or have your document justified.
The standard iPhone keyboard is supported and used in Documents To Go.
You can choose to have simple bullets or numbered lists in your document. The numbers autoformat when you indent into outline format too.
You can indent or undo an indent in Documents To Go.
You can search for words in your document and they will be highlighted. You can then choose to Find Next, Replace, or Replace All.
Do you want to find next, replace, or replace all?
You enter the term and some conditions to replace words.
Pinch and zoom doesn't work in DTG because of the need to select text, but there is a handy zoom bar that lets you zoom from 50% to 200% inside documents.
The next icon on the bottom toolbar lets you jump quickly to the beginning, middle, or end of your document to help you get places faster.
You can undo or redo up to xx times in DTG.
A press of the Word Count button gives you these stats on your document.
A press of the i button give you some more vitals of your document that you may be interested in.
These options appear when you select the large arrow in the upper left to go back to the document list. Choose one of these options to continue.
Here you can see places to store your files and recently opened files so you can quickly jump back into them to edit and make changes.
DataViz makes it extremely easy to pair your iPhone/iPod touch with your desktop PC through their desktop software and a simple WiFi connection.
You get a nice confirmation when you make a pairing with your desktop successful. There is desktop software for both Mac and PC computers.
Your paired computer appears in the Desktop list.
You can remove a computer as well if you no longer want to connect with Documents To Go.
When connected you can view the folder where documents are stored.
The documents stored on your desktop in the designated folder can be accessed on your iPhone.
Tapping the blue arrow to the right of the document name pops up details on the document.
All the standard Exchange settings must be entered to connect to your Exchange server and work with attachments.
You can customize the signature you use to send documents from your iPhone.
Deleting an account or resetting the data are bold moves highlighted in red.
You can view your Exchange status after enter all the proper settings.
Your Exchange folders are accessed and checked for documents.
Emails that have documents attached will appear in your Exchange list.
The email associated with your attachment is viewable with the attachment icon above the email.
After tapping on the attachment, it will be downloaded for local storage on your iPhone.
You can select a folder to view attachments within that folder.
You status is clearly identified in DTG.
When you send out an email with an attachment you need to select a file from an available location.
Fill out the email form to send an attachment from your iPhone.
You can attach multiple documents to your email.
This is what an email sent from DTG looks like when received on the iPhone.
And this is what that same email looks like in Documents To Go where you can download and edit the Word attachments.
The icons change from grayed out to color when they have been downloaded for you to edit or view.
DataViz has a very handy wizard that walks you through the easy steps to create your desktop connection.
A device with DTG loaded on it will appear in your search list.
You then enter the passcode given to setup the pairing. You only have to do this for the initial setup on each device.
You need to name at least one folder and put in some documents to sync with.
This is what the desktop app will look like when everything is setup to go.
You can have these tips appear and help you out too if you need assistance.
This is what a typical DTG desktop folder looks like on my MacBook Pro.
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