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Six clicks: Gmail tips you might not know about

The flagship feature in Google Apps, Gmail remains one of the enterprise's favorite cloud-based email services. Here are six tips and tricks to increase your productivity.

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Topic: Big Data
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1 of 6 Zack Whittaker/ZDNet

Reminders to attach files

Gmail is one of the most popular email apps used by by enterprises today. These six tips will help you become that power user you crave to be.

If you say that you have sent a file or "attached" a document but you forget to, Gmail will handily remind you. Just don't forget to tell them that you've attached a document, or it might not remind you.

Previously on Six Clicks:

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Image: ZDNet/CBS Interactive

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2 of 6 ZDNet/CBS Interactive

'Hidden' tasks list

If you need reminding to do something, you have a notepad at your disposal right from your inbox. Simply head to the "Gmail" pull-down list, and select "Tasks." Up in the bottom-right hand corner, a small pad appears where you can jot own notes and even email them to others.

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3 of 6 ZDNet/CBS Interactive

Easily switch accounts

In Gmail, you can switch between your accounts easily by clicking on your profile picture icon in the top-right corner of the screen. To set it up, select "Add account." Once you're set up, you can just click that account and jump to and from your various Gmail addresses.

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4 of 6 ZDNet/CBS Interactive

Undo sending email

If you sent an email before it was finished, or accidentally clicked the send button, or forget to attach that document, you can 'undo' it before it's too late. Gmail gives you a few seconds to cancel sending it. Simply click the "Undo" link on the yellow bar and it will stop sending the message. But be quick, as you only have a few seconds.

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5 of 6 ZDNet/CBS Interactive

Create filters for email management

You can filter various emails, depending on where they're from or who they are addressed to. You can even create multiple "+name" addresses so that you can filter and label emails to become a real Gmail power user. Head to the search bar in Gmail, and from there you can search for various emails and create filters that label various emails with certain tags when they come in for easy reading later on.

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6 of 6 ZDNet/CBS Interactive

Send huge attachments with Google Drive

Gmail has a 25MB attachment limit, which makes sending large files difficult. Instead of hitting the attachment button in the email compose window, click the triangle-shaped Google Drive button. From there you can insert files up to 10GB in size. Just make sure you're plugged into a fast internet connection.


Previosly on six clicks:

Six clicks: Simple and time-saving Google search tricks

 

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