Hewlett-Packard DeskJet 940c

  • Editors' rating
    6.4 Good
  • $158.62


  • Excellent graphics printing on any paper;
  • low purchase price.


  • Slightly slower and significantly more expensive per page than the competition.

Is it too much to ask that an inkjet printer be good at everything? Apparently it is when you're in the sub-£100 price range. HP's DeskJet 940c is inexpensive and very good at printing colour graphics, and that's all many users want. However, this product is not without its flaws.

The £84.25 (ex. VAT; £99 inc. VAT) DeskJet 940c has a nice, rounded, compact design. Like other HP inkjets, its 150-sheet input tray is tucked under the output tray on the front of the printer (many inexpensive inkjets have just a plastic guard that sticks up in the back, adding to the overall size of the printer). The 940c supports both USB- and parallel-port connections (cables not included) and is Mac and PC compatible.

Setting up the DeskJet 940c is easy using the included CD-ROM. The Getting Started portion of the disc walks you through an animated setup guide and asks you if you have all the parts you need, shows you how to connect the printer cables and even explains the difference between USB and parallel ports.

The drivers are very basic, with just three tabs: Setup, Features, and Advanced. However, the printer does everything it should do, from double-sided printing to poster printing to advanced image adjustments. The CD also includes HP Photo Web, which lets you create an online photo album; HP Instant Delivery, which delivers news and information directly to your printer; and ArcSoft's Panorama Maker 2000, which lets you combine photos into a single image.

The DeskJet 940c's print-speed results in our Labs' tests -- 4.3ppm (pages per minute) on text and 1.1ppm on graphics -- were perfectly acceptable for a printer this affordable. However, similarly priced printers, such as the Canon S500 and the Epson Stylus C80, are faster. Unfortunately, it took the DeskJet 940c 7.3 minutes to print our test photo, making it one of the three slowest photo printers we've tested.

The DeskJet 940c did an excellent job printing our graphics test documents. On plain paper, the colour reproduction was good, and in spite of some visible dithering in the photographic elements, the overall effect was excellent. On HP's Premium Inkjet Paper, the graphics were even crisper and clearer, with less dithering and excellent colour matching. Text print quality, although good, was slightly less impressive. On both plain and inkjet paper, there was some fuzziness and stray dots around the edges of letters -- especially those in italics. The printer also had some problems with our 8 by 10in. test photo, as it made the flesh tones a bit too dark, while colours -- especially reds and blues -- were slightly too vibrant.

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The DeskJet 940c is also a bit greedy with the ink. According to our calculations, a text page will cost you 4.6p and a colour page costs 11.5p That's high compared to many other inkjets, including several HP products.

HP was the pioneer of inexpensive inkjet printing, and that kind of reputation brings valuable brand recognition and loyalty. If all you want is an inexpensive inkjet that excels at graphics printing, then the DeskJet 940c is an excellent choice. But if you like your inkjets more well-rounded, then check out Canon's S600 or Epson's Stylus Color 777i.


Printer Type Personal printer - ink-jet - color
Form Factor desktop
Packaged Quantity 1
Technology ink-jet
Print Speed Up to 12 ppm - B/W
Up to 3 ppm - color
Connectivity Technology wired
Interface Parallel, USB
Language Simulation PCL 3
Type personal printer
Max Media Size (Standard) A4 (8.25 in x 11.7 in), Legal (8.5 in x 14 in)
Max H-Document Size 8.5 m
Max V-Document Size 14 in
Media Type banners, envelopes, glossy paper, index cards, labels, photo paper, plain paper, transparencies
Media Sizes A4 (8.25 in x 11.7 in), A5 (5.83 in x 8.25 in), A6 (4.13 in x 5.83 in), Executive (7.25 in x 10.5 in), Legal (8.5 in x 14 in), Letter A Size (8.5 in x 11 in)
Envelope Sizes US A2 (4.4 in x 5.75 in), US No 10 (4.1 in x 9.5 in)
Card / Label Sizes 3 in x 5 in, 4 in x 6 in
Total Media Capacity 150 sheets
Form Factor integrated
Power Device
Voltage Required Margin ± 10%
Type power supply
Nominal Voltage AC 120 V
Frequency Required 50/60 Hz
Power Consumption Operational 25 Watt
Form Factor internal
Interface Provided
Type none
Color white
Color Category white
Power Consumption Stand by / Sleep 4 Watt
Frequency Required 50/60 Hz
Power Consumption Operational 25 Watt
Hard Drive
Type none
Upgrade Rule N/A
Technology / Form Factor Integrated
Environmental Parameters
Humidity Range Operating 15 - 80%
Sound Emission 46 dBA
Sound Emission 46 dBA
Min Operating Temperature 41 °F
Max Operating Temperature 104 °F
Manufacturer Warranty
Type 3 months warranty
Software / System Requirements
Peripheral / Interface Devices CD-ROM
Max Resolution B/W 600 dpi
Max Resolution Color 2400 x 1200 dpi
Max Printing Speed B/W (ppm) 12 ppm
Max Printing Speed Color (ppm) 3 ppm
Media Handling
Media Path Type straight
Max Media Size (Custom) 8.5 in x 14 in
Media Type Envelopes, transparencies, labels, plain paper, photo paper, banners, index cards, glossy paper
Card / Label Sizes 3 in x 5 in, 4 in x 6 in
Envelope Sizes US No 10 (4.1 in x 9.5 in), US A2 (4.4 in x 5.75 in)
Total Media Capacity 150 sheets
Media Sizes Letter A Size (8.5 in x 11 in), Legal (8.5 in x 14 in), Executive (7.25 in x 10.5 in), A4 (8.25 in x 11.7 in), A5 (5.83 in x 8.25 in), A6 (4.13 in x 5.83 in)
System Requirements
OS Required Apple MacOS 8.1 or later, Apple MacOS X, Microsoft DOS 3.3 or later, Microsoft Windows 2000 Professional, Microsoft Windows Millennium Edition, Microsoft Windows NT 4.0, Microsoft Windows XP
Duty Cycle
Cartridge / Printhead Included Qty 2
Copier Type none
Document & Media Handling
Media Type Class envelopes, film / transparencies, other, photo paper, plain paper
Media Size Class A4/Legal
Brand HP
Product Line HP Deskjet
Model 940c
Localization English, French
Country Kits Canada
Packaged Quantity 1
Compatibility Mac, PC
Office Machine
Type printer
Functions printer
Monthly Duty Cycle Range (Printer Class) 1,000 - 9,999 pages
Printing Technology ink-jet
Printing Output Type color
Dimensions & Weight
Width 17.3 in
Depth 14.6 in
Height 7.7 in
Weight 12.79 lbs
Interface Required
Connector Type 36 pin Centronics, 4 pin USB Type A
Gender female, male
Connector Qty 1
Type USB, parallel
Total Qty 1
Expansion Bays
Type none
Physical Characteristics
Weight 12.79 lbs
Expansion Slots
Type none
Printing System
Photo Printing Capability Yes
Slot Required
Type none
Operating System / Software
Type Drivers & Utilities, HP Photo Printing, PanoramaMaker
Printer Output
Max Speed 12 ppm, 3 ppm
Output Quality B/W, color
Printer Media
Media Load Type automatic
Media Feeder Qty 1
Media Feeder Max Format Legal (8.5 in x 14 in)
Media Feeder Capacity 150 sheets
PC Connectivity
Interface USB, parallel
Service & Support
Type 3 months warranty
Service & Support Details
Type limited warranty
Service Included parts and labor
Location carry-in
Full Contract Period 3 months