Review: Documents To Go raises the bar for iPhone word processing

Review: Documents To Go raises the bar for iPhone word processing

Summary: One limitation on the iPhone that has always kept another device in my gear bag ready to go is the lack of ability to create or edit Microsoft Office Word documents. Just over a month ago, Quickoffice launched their Office-compatible product and I bought it right away. It is a solid product, but has a couple of annoying issues (lack of iPhone predictive keyboard support, awkward connection method, etc.) that had me hoping for something more. DataViz did just that for Word documents and launched the outstanding Documents To Go product for the iPhone. They set the bar with this product as it gives you just about everything you need for mobile Word document creation, editing, and viewing. They also took it a bit further and have a product (Documents To Go with Exchange Attachments) that lets you download, edit, view, and resend Word documents from within the application. An Excel spreadsheet product is under development and will be provided for FREE to all customers who buy the Documents To Go product. I was also blown away by the low introductory price of $4.99 and $9.99 (for product with Exchange attachments support), given that I have paid $50 in the past for the Documents To Go product on Palm and BlackBerry devices. I also just recently paid $20 for the Google Android Documents To Go product and it is easy to see that the iPhone pricing model definitely impacts prices that developers can set for products. Check out over 80 product screenshots in my image gallery to see if the product meets your needs.

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One limitation on the iPhone that has always kept another device in my gear bag ready to go is the lack of ability to create or edit Microsoft Office documents. Just over a month ago, Quickoffice launched their Office-compatible product (see my review) and I bought it right away for $20. It is a solid product, but has a couple of annoying issues (lack of iPhone predictive keyboard support, a bit complicated (for basic users) connection/transfer method, no spreadsheet editing in landscape orientation, etc.) that had me hoping for something more. DataViz did just that for Word documents and launched the outstanding Documents To Go (iTunes link) product for the iPhone. They set the bar with this product as it gives you just about everything you need for mobile Word document creation, editing, and viewing. They also took it a bit further and have a product (Documents To Go with Exchange Attachments (itunes link)) that lets you download, edit, view, and send Word documents from within the application through an Exchange server connection. An Excel spreadsheet product is under development and will be provided for FREE to all customers who buy the Documents To Go 1.0 product.

I was also blown away by the low introductory price of just $4.99 and $9.99 (for product with Exchange attachments support), given that I have paid $50 in the past for the Documents To Go product on Palm devices (the Premium non-subscription BlackBerry client is $70). I also just recently paid $20 for the Google Android Documents To Go product (I am working on a full review of that product that will blow you away by how functional it is for a handheld software application) and it is easy to see that the iPhone pricing model definitely impacts prices that developers can set for products. Check out over 80 product screenshots in my image gallery to see if the product meets your needs and for $5 you really cannot go wrong.


Image Gallery:Check out just about every screenshot of Documents To Go running on an iPhone 3G. Image Gallery: DTG splash screen Image Gallery: Managing your documents

Documents To Go was the first Office product I used on my Palm devices so many years ago and DataViz brought their ten years of mobile software development experience to the iPhone while also adding in all the cool iPhone touches to the product. When you purchase Documents To Go (either of the two products) you get both the iPhone/iPod touch product and a Mac and PC desktop companion that is used to easily sync and transfer documents to and from your Apple mobile device. DataViz makes the sync and transfer process quick and easy as well as accurate with their InTact Technology that ensures all original file formatting is retained once a file has been edited on the iPhone and sent on. Even though the current product supports only Word (TXT & RTF too) files, they integrate the native Apple viewers for Excel, PowerPoint, PDF, and Apple iWork documents so you can access and view all of your documents and Exchange attachments from a single application.

Outstanding features: Before we dive into all the details of the application, a couple of notable outstanding features are support for Word 2007 (XML formatted) documents where you can open and create them with a toggle to save in Word 2007 or 2003 formats, support for receiving and sending attachments through an Exchange server, seamless file synchronization for all files within the folders you select so anytime a file changes on your iPhone or desktop it can be updated with the touch of a button on your connected desktop or iPhone.

Initial launch of Documents To Go: When you first launch Documents To Go you are presented with the Getting Started tutorial that steps you through some very useful information in 7 pages. The tutorial includes a description of the Home screen, how to setup your desktop application and move files back and forth between our device and desktop, and Exchange ActiveSync setup. One of the most useful screens is page 6 of 7 where DataViz shows you how to select text for copying and pasting. I missed this as I whipped through the first time, but it is important to read when you use the application and will save you some trouble figuring things out later.

You then go back to the Home screen where you can create a new Word document or setup your iPhone to transfer documents to and from the device.

Setup a desktop connection: When you purchase Documents To Go you get a PC and Mac OS X client to install and use as the conduit to get files onto and off of your device. Install the desktop client and then walk through the simple setup wizard on your desktop computer. You need to have your PC/Mac and iPhone/iPod touch connected via WiFi on the same network to make the transfers happen. The following are the steps you are directed to take:

  1. Open Documents To Go (on your iPhone/iPod Touch)
  2. Choose your device
  3. Enter Passcode (4 numbers that appear on your desktop)
  4. Finish

As you can see, it is a fairly simple and straightforward process that doesn't require you to be an expert at anything in particular.

After you setup the connection, then you need to create folders and throw in some documents. The Documents To Go desktop software will sync with your iPhone to keep these documents updated and in sync. It is easy to tap the sync icon and keep things updated with no more effort than a single click. The desktop client mirrors the folders and files on your iPhone and you can also choose to save the documents to the device if you want.

Setup an Exchange server connection: I tried the Documents To Go with Exchange Attachments product because I use Exchange at work and most of the time when I need to work with attachments they come through my Exchange server.

There is an option in the Settings to setup an Exchange server and then you enter all the typical Exchange server settings you did when you added an Exchange server to your iPhone email setup. After the setup is successful you will see an Attachments folder appear on the Home screen in the My Files list and you are all set to use your Exchange account.

Receiving and sending with Exchange: Tapping Attachments then takes you to a list of all of your emails with attachments. You can tap the bottom left sync icon to download all emails with attachments. The attachments themselves will not yet be downloaded to your iPhone, but appear as grayed out icons. Tap on the gray icon and your attachment will be downloaded onto your device.

You will also now find that tapping the bottom right (new) button will give you the option to create a new document or new Email with Attachment. Tapping this option takes you to a file browser where you can find and select a document to attach (from your local files or desktop folder). The file is then added as an attachment and the email form appears for you to fill out like a standard email message.

Creating and editing documents: You can create new Word documents and you will find there are several options in the program. To start with there are 13 icons along the bottom of the display that server the following purposes:

  1. Save/Save as
  2. Cut/Copy/Paste/Select all
  3. Send
  4. Character formatting (bold, italics, underline, font color, highlight color)
  5. Paragraph alignment (left, right, center, justified)
  6. Bullets and Numbering
  7. Indent/decrease indent
  8. Find and Replace
  9. Zoom bar (from 50% to 200%)
  10. Go To (Top, Center, Bottom)
  11. Undo/Redo
  12. Word Count
  13. Document information

There are 16 colors to choose from for font and highlights. The indent option works with bullets and numbering too so you can write up real outlines in Documents To Go. Find and replace lets you find all terms you don't like and quickly replace them with others easily.

To select a word you double tap and to select a paragraph you triple tap. To select other text you tap and hold, wait for the bold frame bubble and then drag to the end of the text you want.

The text selection method keeps pinch zoom from being an option so you use the zoom bar if you need to zoom in or out of a document.

Viewing other document types: As you will see in your list of documents, PDF, PowerPoint, JPG, TIFF, and Excel documents can be opened in Documents To Go using the default iPhone viewer. Here pinch and zoom does work well for viewing documents.

So what's missing?: Obviously, Excel spreadsheet support is missing, but we do know that is coming in the future and will be a free update. Given how powerful and functional their word processing program is I am quite excited to see their spreadsheet product too.

While the WiFi connection works pretty flawlessly, I would like to see support for cable and Bluetooth connections as well. WiFi only connections mean you cannot sync files on an airplane unless that airplace is certified for WiFi access.

Looking forward: I think DataViz's strategy of launching their word processor product first was a sound one because it seems most people are looking for a product that lets them write on their devices. There are those engineers and other technical people like myself who also use spreadsheets quite a bit on the go and I am really looking forward to seeing their Excel-compatible module. I have no idea when this update is coming and have not seen the Excel program yet. They also have PowerPoint support on other platforms and we may eventually see this functionality as well, but there is no news on that yet.

As I stated earlier, DataViz is going to give all the buyers of their 1.0 product a free update that includes the spreadsheet program and I have to pinch myself that this complete product only costs you a measly $5. It is a no-brainer to purchase Documents To Go and if you have an Exchange account pay the $10 for the product with Exchange Attachments and I think you will be very happy. I have to say that having Documents To Go with Exchange Attachments on my iPhone 3G has resulted in me carrying and using my iPhone a LOT more than I have in the past month or two. With products like this, it is tough to argue against using the iPhone to conduct business.

I will say that QuickOffice does have a good spreadsheet program, Quicksheet, that does support the iPhone predictive keyboard so if you need spreadsheet access now before DataViz comes out with their product you might want to just try the Quicksheet product (available for $12.99).

Topics: Mobility, CXO, Collaboration, Hardware, iPhone, Microsoft, Software

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6 comments
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  • Quickoffice Updated

    Since you reviewed Quickoffice, there has been a free update that solves several of the problems that you mention in the D2G review (i.e. landscape edit excel, predictive text support). Perhaps you should revise that section of the article to remain more objective.

    Thanks.
    djjjsmith
  • RE: Review: Documents To Go raises the bar for iPhone word processing

    I have been a long time daily user of Data Viz's Document to Go on my Palms and Treo's. It is a great program... To bad there is not a Palm Pre version yet.

    Gee, is someone writes a traditional Palm Calendar App for the iphone, palm might go out of business with the defection of their historic user base.
    frsimpson
  • so when do you get your commission check from Dataviz?

    I loved Docs to Go from my Treo 600 through my Centro
    and missed it dearly when I switched to the iPhone last
    summer. When I checked their site last July, they offered
    the tease that if there was enough demand, they might
    develop an iPhone version. I had all my friends that had
    also made the Palm to iPhone switch to spam Dataviz
    begging for an iPhone version and was thrilled when they
    first started saying they were working on...

    But then it became clear to me the iPhone version was not
    a priority to them when they released an Android version
    first. I mean come on, how many Android devices do you
    see when you walk down the street and how many iPhones
    do you see... Android was the priority??

    Then they said the iPhone version would be available in
    May so May 1 I started looking for it... Then they post
    something saying it has been submitted to the App Store
    and they are just waiting for Apple to add it but weeks go
    by and there is still no sign of it in the App Store...

    Finally Monday I get the good news from my husband that
    he sees Docs To Go is available and for only $4.99/$9.99!
    I was excited and bought the Exchange version as soon as I
    had WiFi. The lack of Excel editing was disappointing but
    they said they were working on it (with the available in May
    statement meaning June 15 I'm not holding my breath on
    seeing this update anytime soon). Exchange isn't working
    for me at all( I have a ticket open but the guy has not been
    any help at all yet).

    That isn't even my biggest complaint, the worst part is that
    they have implemented their own copy/paste functionality
    at the expense of the what is built in to the 3.0 firmware!
    This means that sure you can copy/paste between docs in
    Docs to Go but nothing else! So if you have something
    from another app like an email or something from the
    notes app you can neither copy from or paste to these
    other apps! I am a developer so I have happily been
    copying and pasting into emails and my Fliq Notes app and
    others with the 3.0 firmware. I tried to copy something
    from a Word doc in Docs to Go and paste it to an email,
    guess what as soon as you leave Docs to Go anything you
    copied is gone and unavailable.

    This was particularly annoying when I was trying to
    troubleshoot the Exchange problem, there is a text log file
    in Docs to Go. With ANY other app on the iPhone I could
    have copied this text and pasted it into an email to
    support. Docs to Go kills the iPhone built-in copy in favor
    of theirs and if you copy using their function, you cannot
    paste that text to an email... I have a feeling later today
    when everyone starts getting 3.0 DataViz is going to be
    getting a lot more bad press!
    petbutterfly
  • RE: Review: Documents To Go raises the bar for iPhone word processing

    documents to go spreadsheet will not work with formulas and merged files. dataviz is a pain to get a refund from. STAY AWAY!!
    buckster75
  • RE: Review: Documents To Go raises the bar for iPhone word processing

    1. When is the next update coming?
    A Documents To Go for Android update is in the works now. This update, including support for PDF and PPT files will be released in the 2nd or 3rd week of August.
    mudkiller
  • Review is horrible! What about creating word doc?!

    This review was supposed to show you how this would create and save a new word document. Where is that? I wanted to slit my wrists watching this. It talked about everything EXCEPT creating a new word doc, and how it saves them!
    nevertell