Reducing Costs and Maximizing Productivity

We all know the benefits of Managed Print Services by now, but Doc is still fascinated by all the efforts out there to educate the business community about them. The latest entry is from the Louisville Business Journal.

Every business has them, yet few know to maximize their productivity. In fact, many companies misuse them, wasting thousands of dollars each year.

Copiers, printers, faxes and scanning equipment are business staples. A typical firm creates, prints, scans and stores dozens if not hundreds of documents each day.

Recent hardware and consumable manufacturers' studies have determined that office printing consumes an average of three percent of a company's annual revenue. This means a $10 million company may be spending anywhere from $100,000 to $300,000 per year on document output.

Printers are scattered everywhere throughout a business. Inkjets are located on or near almost every desk. Most workers believe they need to have their own. In addition, many of these machines are deemed to be fully reliable and are handed down from one employee to the next.

The article goes on to look at the problem with printers, good business strategy, and how to save money and the environment. The author concludes that:

Businesses using an MPS approach can expect to lower operational costs, optimize existing assets with leading technologies, and improve end user satisfaction and productivity.

It also can free-up IT personnel to be strategic and provide better budget control. It enables companies to reduce expenses and actually do more with less. The end result can be a solid positive impact on the bottom line, both now and well into the future.

Sounds sensible to Doc.