Risky Business: 8 Things You Need to Know about Information Risk
Risk can be good. Like playing Risk. Or risking your life to save your pet chinchilla Eugene from being swallowed whole by a seemingly amicable falcon. But when it comes to your information, risk is…well, risky. Read the 8 Things You Need to Know about Information Risk to save yourself the blood, sweat, and tears of lost, inaccessible, or stolen information. George Parapadakis outlines the eight main types of risk:
Photo: adcet.edu.au
1. We didn’t need it (Non-capture) - The risk of critical information not being captured into the system.
2. It was on the disk that crashed (Loss) – The risk of captured information being accidentally removed from the system.
3. That is not my signature (Malice) – The risk of information being deliberately removed, corrupted or damaged.
4. March.xls – but which year? (Attribution) - The risk of losing the context and metadata describing the information.
5. Where did you get this? It’s confidential! (Unauthorized Access) – The risk of information being accessed by unauthorized persons.
6. The system is down (Unavailability) – The risk of disaster or technical failures, preventing access to the information.
7. But where is it? (Findability) – The risk of information being lost inside the digital landfill due to lack of sufficient classification.
8. Does anyone have SuperWriter 2.0? (Inaccessibility) – The risk of information becoming inaccessible due to its medium or format.
How can you use document management to combat these risks, you ask? Take a look at the article for more on that. As a preview, here’s what Parapadakis recommends for the third risk, Malice:
For information to be relevant and useful to the business, the organization needs to ensure that not only documents and content be retained and managed securely, but the context or information used to describe them (metadata, relationships and processes) also need to be carefully managed too. This is especially true in large enterprises where content may be captured through many different systems and sit in different repositories, but is openly available across the organization through an Enterprise Content Management system.
Stay tuned for more on how you can use document management to mitigate information risk in your workplace.
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ZDNet introduces Doc (The DocuMentor), sponsored by RICOH. Through his blog, Doc will educate you about Document Management. So who is Doc? Doc is something of an enigma. He was born to a Russian ballerina and a German electrical engineer who some believe was running covert operations for shadowy corporate interests. Doc grew up in various locations in the United States, although no one seems to know precisely where, least of all Doc. His early schooling was unremarkable except for the time he was caught trying to replace all the mimeograph machines with high-tech color copiers that had mysteriously disappeared from a shipment to Albania. At MIT, he made a name for himself by transforming a large printer into a robot that hunts and eats Roombas. Professionally, he reportedly has seen the insides of more brands, versions, and generations of printer and printer-related hardware than almost anyone. Some say his obsession with paper, printing, and mechanical movement was either started by, or evidenced by, a traumatic childhood episode when he crawled inside an old Xerox 2400 and tried to print himself.
Anyway, Doc has hands on experience with stuff like printer maintenance and fleet management, but his mastery of document management leaves no stone unturned. Important issues like sustainability, security, and regulatory compliance are top of mind for Doc, as are other business technology needs like networking and IT services, making him a true blue IT renaissance man.
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