T to the C to the O: Know your costs
Summary: So we’ve talked about ECM and MPS and DMS, but today let’s discuss three other letters I’ve gotten to know and love: TCO. Well, it’s not that I love total cost of ownership exactly. Rather, I like to help people determine, manage, and reduce their total cost of ownership. For people like us, TCO [...]
So we’ve talked about ECM and MPS and DMS, but today let’s discuss three other letters I’ve gotten to know and love: TCO. Well, it’s not that I love total cost of ownership exactly. Rather, I like to help people determine, manage, and reduce their total cost of ownership.
For people like us, TCO usually comes into the picture when we’re looking at devices such as printers and fax machines. The folks over at Printing & Imaging Innovations tell me that an important TCO consideration for printers is energy consumption, and that replacing a lot of desktop inkjet printers with fewer workgroup inkjet or laser printers can go a long way. Some other solutions they recommend to reduce TCO include installing a multifunction product (see my 10 things to look for in an all-in-one printer post for more on this exciting topic) and reducing unnecessary color costs.
Be on the lookout for output and device management solutions that can lower TCO in your workplace. These cost-cutting strategies could help your business:
- Know the total cost of ownership of networked devices
- Handle chargebacks to recover costs and increase accuracy of client billing
- Automate meter reading
- Track device usage and output and implement sophisticated device reporting features
- Manage all reporting from a central location
- Use monitoring and reporting features to determine optimal device positioning within your workspace
- Improve document cost allocation by users, departments or clients
- Increase uptime by matching the number and type of devices to the appropriate workload.
Oh, the possibilities! Technology is a beautiful thing.
(Source: Ricoh)
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ZDNet introduces Doc (The DocuMentor), sponsored by RICOH. Through his blog, Doc will educate you about Document Management. So who is Doc? Doc is something of an enigma. He was born to a Russian ballerina and a German electrical engineer who some believe was running covert operations for shadowy corporate interests. Doc grew up in various locations in the United States, although no one seems to know precisely where, least of all Doc. His early schooling was unremarkable except for the time he was caught trying to replace all the mimeograph machines with high-tech color copiers that had mysteriously disappeared from a shipment to Albania. At MIT, he made a name for himself by transforming a large printer into a robot that hunts and eats Roombas. Professionally, he reportedly has seen the insides of more brands, versions, and generations of printer and printer-related hardware than almost anyone. Some say his obsession with paper, printing, and mechanical movement was either started by, or evidenced by, a traumatic childhood episode when he crawled inside an old Xerox 2400 and tried to print himself.
Anyway, Doc has hands on experience with stuff like printer maintenance and fleet management, but his mastery of document management leaves no stone unturned. Important issues like sustainability, security, and regulatory compliance are top of mind for Doc, as are other business technology needs like networking and IT services, making him a true blue IT renaissance man.
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- New White paper: Managed Print Services and Beyond: How You Can Cut Costs and Go Green While Increasing Employee Productivity
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