Google Docs gets makeover, improves file organization and filtering

Google Docs gets makeover, improves file organization and filtering

Summary: The Google Docs home page has been given a facelift - and the keys to better organization of your spreadsheets, documents, presentations and even photos and videos are a group system called Collections and a filtering system that allows to be refined by type, visibility and sharing.And, of course, you can always still search.

SHARE:

The Google Docs home page has been given a facelift - and the keys to better organization of your spreadsheets, documents, presentations and even photos and videos are a group system called Collections and a filtering system that allows to be refined by type, visibility and sharing.

And, of course, you can always still search.

For just about a year now, users have been able to upload pretty much any type of file into Google Docs, which creates a better system for organizing and locating those files. Google has taken "Folders," integrated the "Labels" system used in Gmail and has changed the name to Collections. Files can live in multiple collections and through the right click button, users can control what's visible where - adding stars, hiding from the home page and so on.

The three features I like best:

  • A new way of selecting multiple files for a batch change, using the SHIFT or CTL/CMD + click functionality. The previous way, using those pesky checkboxes that had to be marked one file at a time, is gone.
  • The new preview pane on the right side of the screen gives the user information about the file, including its location, its sharing settings and information about versions. And when it's a video file that's playing, the clip can play directly from the preview player.
  • The photo slideshow viewer, which brings up a larger preview of an image file and creates a filmstrip across the bottom with other images in that collection.

As always, Google will roll out the new look to Docs over the next few days, with the first wave in progress now.

Topics: Browser, CXO, Google, Government, Government US, Telcos, Social Enterprise

Kick off your day with ZDNet's daily email newsletter. It's the freshest tech news and opinion, served hot. Get it.

Talkback

10 comments
Log in or register to join the discussion
  • RE: Google Docs gets makeover, improves file organization and filtering

    Not bad. Now they just need to add more features to make Docs more compatible with Office files and life is good.
    statuskwo5
  • Not bad...

    ...not good either...so where does that leave them?
    james347
  • RE: Google Docs gets makeover, improves file organization and filtering

    Don't see this going anywhere fast...
    jessiethe3rd
    • RE: Google Docs gets makeover, improves file organization and filtering

      @jessiethe3rd I use Docs heavily and it did need some work. This seems to work really well; I particularly like that page load times have improved. A genuine improvement in usability.
      proscriptus
  • Just need some more functionality...

    ... such as "Track Changes" and "Format Painter," to name a few.
    mtsanch1
  • Why Thank you Google....

    Now how about some basic image editing like Crop, Rotate, Resize.....
    Not all my images are in Picasa, and there is no integration between the two......
    graham.hutchings
  • RE: Google Docs gets makeover, improves file organization and filtering

    Thanks for the update. I had gotten away from Google docs after my initial foray into them a few years ago proved very frustrating. A recent "dipping my toe in the water" worked very well, and its nice to know even better features are on the way.
    Trep Ford
  • RE: Google Docs gets makeover, improves file organization and filtering

    Its the first time that I saw the changes before I read them on ZDNet :)

    Normally all new stuff hits US or maybe Europe first, we in Asia always get them late.

    Good to see the change...
    deep@...
  • RE: Google Docs gets makeover, improves file organization and filtering

    In my opinion and in the opinions of many other serious users of Google Docs, the latest refresh is a complete disaster from a usability standpoint.
    Please see my blog for detailed reasons as to why this is the case: http://pcnuts.blogspot.com/
    jeremy.morton@...
  • RE: Google Docs gets makeover, improves file organization and filtering

    Really enjoy the preview/metadata column on the right side, going to be a big help for working with folks that use extremely generic filenames
    Gritztastic