Googling Google

Christopher Dawson, Sam Diaz and Matt Weinberger

Office/SharePoint and Google Apps: Skinning the same cat?

By | May 24, 2010, 8:50am PDT

Summary: There’s room enough in this town for both Microsoft and Google to compete in the enterprise…Isn’t there?

My dad always used to say that there’s more than one way to skin a cat. Since I hate cats that resonated nicely with me.  Regardless of how I feel about felines however, it is one of those truisms that applies almost universally to meeting IT needs and requirements.

Present a problem to one IT analyst, programmer, or project manager and you’ll get one solution. Present the same problem to another analyst and you’re going to get something different, which may or may not satisfy the requirements better than the first solution.

I’ve paid a fair amount of attention recently to Microsoft SharePoint 2010 and Office 2010.  Microsoft would love for us to believe that the software is so completely superior to Google’s Apps offerings that businesses would be foolish to adopt Apps over a Microsoft-centric solution.  Those of us who have been critical of Microsoft for a long time, of course, aren’t used to the company creating really compelling desktop offerings.  Sure, they had what seemed like unbeatable market share, but Windows Vista? Really? Office 2007 was excellent, but didn’t add so much value that many organizations felt like an upgrade from 2003 was a must-have.

Now, though, Windows 7, Office 2010, SharePoint 2010 (and, to some extent, Server 2008) really do provide reasons to upgrade or potentially adopt/grow a Microsoft ecosystem. An organization could create powerful collaborative workflows around these products right out of the box and for those wishing to invest in development, the sky is the limit for the ways in which they can leverage the platform.

OK, enough with the Microsoft fanboi nonsense…

Topics

Chris Dawson is a freelance writer and consultant with years of experience in educational technology and web-based systems. In 2011, he became the Vice President of Marketing for WizIQ, Inc., a virtual classroom and learning network SaaS provider.

Disclosure

Christopher Dawson

Christopher Dawson is the Vice President of Marketing for WizIQ, Inc., by day and a freelance writer and educational technology consultant by night. Well, most of his colleagues at WizIQ are based in India, so really he's working with them whenever he can stay awake. He has worked for his local school district as a teacher and technology director, for the Johns Hopkins University School of Public Health, and for Biogen, Inc. (now Biogen-IDEC, Inc.). He has also consulted with STATNet and Cytyc Corporation and retains close ties with X2 Development Corporation (now owned by Follett Software, the supplier of the student information system he administered for several years). Follett is paying him a monthly honorarium to act as a presenter for their "SIS Voices for Student Achievement" community (he produces occasional blog posts and hosts a monthly webinar on the use of student information systems to inform data-driven instruction and school-wide change. He regularly purchases and/or recommends Dell hardware. This is because Dell makes good hardware and has truly committed itself to education in innovative ways, particularly with their "Connected Classroom" initiative. It isn't because he has dealings with the company through his role at WizIQ (which he does) or because they have provided him with long-term loans of a variety of equipment for in-depth testing (which they have). Intel (reference designer for the Classmate PCs he has implemented in his local schools) has provided him with long-term loans of Classmate PCs for testing, as have Dell and Lenovo with their educational offerings. He may report on any of these companies as his experiences with them have direct bearing on educational technology; positive reports are not necessarily an endorsement and he receives no direct financial compensation from these companies or any others. Intel paid all expenses for his attendance at the 2009 Intel Classmate PC Ecosystem Summit which he attended as the sole representative of the technology press. He was invited to attend in 2010 but his wife would have killed him if he spent 3 days in Vegas geeking out and left her home alone with a new baby. Acer provided him with a 50% discount on an Aspire One netbook in early 2009 after he tested it for 30 days through their educational seed program. He liked the netbook at the time but it has since broken and sits unused in his office. Canonical sent him Ubuntu lanyards, t-shirts, and mousepads for his kids. He stole one of the lanyards and proudly hangs his keys from it and occasionally features his 8-year old wearing an oversized Ubuntu t-shirt on his Facebook profile. Gunnar Optiks sent him a pair of computer glasses to evaluate for a holiday gift guide. He is wearing them now as he types this because they never asked for them back and they rock out loud. Seriously - they work brilliantly and make it much easier to spend 20 hours a day staring at an LCD. If they ever asked for them back, he would fork over the $99 and buy a pair. Microsoft gave him 2 free copies of Office 2010 professional, a desktop clock, and a useless book on Office 2010 when he attended the launch of Office/Sharepoint 2010. He occasionally uses the SharePoint lanyard they gave him instead of the Ubuntu lanyard for his keys, but feels dirty afterwards. Adobe provided him with a pre-release version of the CS5 Master Collection for evaluation and ultimately provided a full, licensed copy for ongoing testing of educational applications of this admittedly expensive software. Like the Gunnars, if the license expires or they come out with CS6, he'd actually go out and buy it himself. Which is saying something, because he's actually pretty cheap. Any other companies wishing to send him cool things to evaluate, wear, or otherwise adorn his kids are more than welcome to; he promises to disclose it here if he keeps any of the stuff. Finally, because WizIQ is a virtual classroom and learning network provider, Chris, as VP of Marketing, frequently interacts with, seeks out deals with, and directly or indirectly competes with a whole lot of LMS, SIS, and other Education 2.0 companies. In general, he'll limit his reporting about these companies to news that does not impact his relationship with them or with WizIQ. If he reports on them, it's because what they are doing is newsworthy or worth the attention of his readers and not because he's trying to broker some deal, damage competition, or otherwise advance his position in his day job. LMS and SIS companies, along with other online learning communities, are a pretty important part of Ed Tech. If he stops reporting on them completely, there won't be a whole lot left. He'll be sure to call out any overt conflicts of interest if they are unavoidable. Finally, Follett Software Company pays him a little tiny honorarium every month to present on their SIS Voices webinars and to write the occasional blog or discussion thread for them. Since Follett recently bought X2 (maker of an awesome web-based SIS that Chris just happened to have used, served in advisory groups for, and frequently reported on), this is probably also worth disclosing.

Biography

Christopher Dawson

Christopher Dawson grew up in Seattle, back in the days of pre-antitrust Microsoft, coffeeshops owned by something other than Starbucks, and really loud, inarticulate music. He escaped to the right coast in the early 90's and received a degree in Information Systems from Johns Hopkins University. While there, he began a career in health and educational information systems, with a focus on clinical trials and related statistical programming and database modeling. This focus led him to several positions at Johns Hopkins, a couple-year stint in private industry, teaching high school math and technology, and 2 years as the technology director for his local school district. Most recently, he started his own consulting business and is now the Vice President of Marketing for WizIQ, Inc., a virtual classroom and learning network provider. He lives with his wife, five kids (yes, 5), 2 dogs, and a hateful cat in a small town in north-central Massachusetts. Although he is no longer teaching, his roles with WizIQ and ZDNet allow him to continue helping students and teachers add value to education with technology rather than merely adding to the bottom line.

Talkback Most Recent of 15 Talkback(s)

  • ZDNet Blogger

    What has your organization chosen...
    ...as its collaborative IT platform? Apps? SharePoint/Office? Something else?
    ZDNet Gravatar
    mrdatahs
    24th May 2010
  • Of course it's "completely superior"
    Should Google try a feature to feature death match they'd be blown outa water, which is why Google never bothers despite their constant fud.
    ZDNet Gravatar
    LBiege
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @LBiege

    Agreed. If you are looking for more for less money, Open Office is the only thing you should be considering.
    ZDNet Gravatar
    Cylon Centurion
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    I get your point, and do think there is room for several players to offer collaborative solutions for all types of scenarios. The problem with the Google argument is that there's no substance to the 'talk'. Namely, when you describe a business problem that would benefit from collaboration tools, you can envision a Microsoft solution, pilot it and integrate it within most infrastructures relatively easily. With Google, it still feels like you're tinkering in your backyard. This is due to a) a lack of Google leadership in demonstrating end-to-end solutions on their platform and b) lack of case studies demonstrating that Google Apps can, in fact, do everything they'd like you to believe.

    All I'm asking for is a head-to-head comparison from both companies that takes a similar business problem for a 500-user organization and has each come to the table with their best solution and the associated costs for licensing, deployment and training.
    ZDNet Gravatar
    carinallc
    24th May 2010
  • You're missing the point
    Sure, you can do all sorts of things with app script. You can write all sorts of code and get things done with Google.

    The MS approach is to empower an office worker so they can create their own solutions. They design an electronic form in InfoPath, publish to to SharePoint for people to access it, design the workflow in Visio, and display the data with Excel services. All without the need for IT or a developer to write a bunch of code.

    By providing feature-rich client applications and a web based platform for deployment and collaboration, Office / SP is much easier to use and offers much better integration. Plus, you can host the data on the cloud or internally, use presence with Exchange, and connect your disparate data systems from around the organization in one place - with ease.
    ZDNet Gravatar
    crazydanr@...
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @crazydanr@... Sharepoint is a Rube Goldberg machine. Lots of mice running around in there to make things work. If you want to do anything beyond the most basic you need to get into visual studio and learn a whole new set of APIs. It is not something the common .net developer can jump into.

    On top of that you have to buy both the core CAL and the enterprise CAL to get a lot of the functionality such as Infopath forms, integration with your corporate databases, embedded spreadsheets. It can get very expensive. That doesn't include the specialized knowledge needed to keep the system running.

    http://www.realsoftwaredevelopment.com/why-sharepoint-portal-server-is-terrible/

    http://jopx.blogspot.com/2008/03/sharepoint-as-development-platform.html
    ZDNet Gravatar
    pbuonora@...
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @pbuonora@... you are incorrect on so many of your points, it would be giving your comment more credit than it deserves to rebutt them.
    ZDNet Gravatar
    carinallc
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @pbuonora Very good. I don't need your credit. Do the work discovering this for yourself. Sharepoint designer and web interface only go so far. Then, Visual Studio is your friend, except you need to figure out how to do things in Sharepoint which is a totally different animal compared to how they could be done in standard .net.

    Also, this is what you get with core CAL and enterprise CAL which requires both core and enterprise. Therefore to create an Infopath web form or to embed an excel webpart you need BOTH CALS. I don't know what is incorrect about the comment.

    The Standard CAL is for organizations looking to deploy a business collaboration platform across all types of content. Use the core capabilities of SharePoint to manage content and business processes, find and share information and expertise, and simplify how people work together across organizational boundaries. Here are some example features for each workload available with Standard CAL.
    ? Sites (e.g., personalized portal content, MySites)
    ? Communities (e.g., enterprise wikis, blogs, ratings, folksonomy)
    ? Content (e.g., content management, documents management, records management, rich media management, legal holds)
    ? Search (e.g., enterprise search)
    ? Insights
    ? Composites

    The Enterprise CAL is for organizations looking to enable advanced scenarios for end users to locate, create and act on data and documents in disparate sources from within a familiar and unified infrastructure. Use the Enterprise CAL capabilities of SharePoint to fully interoperate with external line-of-business applications, Web services, and Microsoft Office client applications; make better decisions with rich data visualization, dashboards, and advanced analytics; and build robust forms and workflow-based solutions. Example step up features include:
    ? Excel Services (embedded spreadsheets etc.)
    ? PerformancePoint Services
    ? Visio Services
    ? Access Services
    ? InfoPath Forms Services
    ? Client LOB integration / LOB web parts
    ? Advanced charting
    ? Custom reports
    ? FAST Search use rights (requires FAST Search Server 2010 for SharePoint)
    ZDNet Gravatar
    pbuonora@...
    24th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @pbuonora@...

    There's no such animal as a "core" CAL. SharePoint CALs come in two flavors, standard, and enterprise, which includes standard plus the additional features you mentioned.

    I'll grant you development was not as easy as it should have been in SP2007, which is something they spent a lot of time simplifying. Now you get convenient Visual Studio templates and fairly thorough documentation.

    For the office worker, the goal is to give them the ability to build their own solutions visually, not with code. They're not programmers. And I think SharePoint is better than any other product out there when it comes to that.

    There's no "mice" running around SP. It's a database-driven web server with a vast number of included features and the extensibility to create your own. It's got moving parts, I would argue it's comparable to any enterprise-class business platform.
    ZDNet Gravatar
    crazydanr@...
    25th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    Licenses, licenses, licenses, year after year after year. M$FT is a SW company designed to do one thing: sell licenses. Their SW is pretty good and there are other alternatives that cost less with less functionality or different approaches. Make your choice or use both if you want. What is the debate about? Choose one path or another. Whatever best fits your needs.

    I would like to know where Infopath forms and SharePoint server have been used in large scale deployments, say to thousands of users with thousands of transactions or processes per day. It is my experience that they do not scale and are horribly slow. Feedback appreciated.
    ZDNet Gravatar
    educationtalk
    25th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    I just started using Google Apps to collaborate on a project. It is simple, powerful, it works and it's free. After wading through dozens of Optimize-your-SharePoint, Office or MSFT whatever sessions, Microsoft's software tax is starting to look pretty lame.

    Microsoft products are feature-rich and productivity poor.
    ZDNet Gravatar
    dsonnen@...
    25th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @dsonnen@
    Good line!:
    "Microsoft products are feature-rich and productivity poor."

    This is how I see them as well. crazydanr describes a process which I have yet to see (albeit I do not have the newest versions of all these apps/platforms). He has certainly drunk the MS koolaid! I seriously doubt the average user would even attempt something like he described. It certainly ties you to the MS platform though! Try moving that workflow to another system! Oh, I forgot - there isn't really another system, is there? wink
    ZDNet Gravatar
    rossdav@...
    25th May 2010
  • Depends on "average user"
    Here's a scenario -
    A company wants to make sure all new hires are done the same way. They draw a workflow of how they want it to happen. First, applicants fill out a form and upload a resume. HR reviews the resumes, and approves three for an interview. Once a candidate is chosen, the form is passed to maintenance and IT so a new account, phone extension, and office can be created.

    I can do this without writing any code in a couple of days. It can all be automated, the data can be centralized, the form and workflow are stored as XML.

    So I guess I have drunk the Kool-Aid, because it gets the job done. Explain to me how Google Apps could enable someone (who's not a developer) to complete a common task like this?

    There are dozens of processes companies struggle with that Office & SP can simplify. You're right, there are no other comparable systems.
    ZDNet Gravatar
    crazydanr@...
    25th May 2010
  • Power spreadsheets?
    I'm no MS fan, far from it, but I think Excel is about the only good thing they have published. I routinely build spreadsheets that are several MBs (I think the max was 40MB) and that contain pivot tables and lots of functions, e.g., SUMIFS, IFERROR, OFFSET, etc. I'm also a big fan of conditional formatting.

    It's been a while since I've looked at Google's offering but I would be surprised if it had anywhere close to the same functionality as Excel. I do admire Google but I'm not ready to switch to their me-too spreadsheet just because it's free and they're not evil.
    ZDNet Gravatar
    mplee23
    25th May 2010
  • RE: Office/SharePoint and Google Apps: Skinning the same cat?
    @mplee23 I am no spreadsheet expert, I don't know your data but, at ~40MB you'd probably better go with a database... happy
    ZDNet Gravatar
    felipes
    30th May 2010

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