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How to build a virtual cubicle for working anywhere

By | March 30, 2011, 10:31am PDT

Summary: Whether working remotely is productive or not depends on the work environment at a given location. Here are some basic tips for building a good virtual cubicle no matter where you work.

More folks are working outside of a conventional office than ever before, with telecommuting rising in popularity due to lower costs to the employer. New telecommuters are discovering what home workers have enjoyed all along — freedom from the daily commute is a real attitude adjuster. While some home workers require specific equipment that mandates only working at home, others are able to work just about anywhere.

Whether working remotely is productive or not depends on the work environment at a given location. Here are some basic tips for building a good virtual cubicle no matter where you work. Many are simply common sense, but all are tried and true methods I’ve used for years to work anywhere.

Choose your venue wisely

Cubicle farms are not the most comfortable place to work, but compared to some venues they can be downright comfortable. That’s why it is important to choose your remote work spot wisely. Coffee shops are popular work venues, but they can often be a mixed bag when it comes to providing a proper work environment. Many shops are as noisy as can be, so preparing for that possibility is a must.

In large cities there are alternative work spots that few use, making them great remote offices occasionally. I find neighborhood libraries make for great quiet work spots that are comfortable for a few hours. It is imperative you work quietly, but you get lots of quiet in return. I often listen to music with headphones to keep my noise down.

Many museums have comfortable places to work reserved for supporters, and for a reasonable annual contribution they’ll let you set up whenever you want to get some work done. They often provide nice tables and chairs for patrons who like to come in and soak up the unique environment that can only be found in museums. This has the added advantage of providing great breaks from work sessions, spent checking out the exhibits. It is a win-win situation.

Many cities have coworking establishments that allow transient workers to drop in and work for a few hours. These places have good WiFi and in addition to a proper work environment they have other like-minded individuals that can provide interaction for those who typically work in the isolated home office. Many coworking offices have different levels of membership available, from private office rentals to free table and chair provision.

Be a good remote worker »

Topics

James Kendrick has been using mobile devices since they weighed 30 pounds, and has been sharing his insights on mobile technology for almost that long.

Disclosure

James Kendrick

James Kendrick has no affiliations or relationships that need to be disclosed.

Biography

James Kendrick

James Kendrick has been using mobile devices since they weighed 30 pounds, and has been sharing his insights on mobile technology for almost that long. Prior to joining ZDNet, James was the Founding Editor of jkOnTheRun, a CNET Top 100 Tech Blog that was acquired by GigaOM in 2008 and is now part of that prestigious tech network. James' writing has appeared in many print publications: Smartphone and Pocket PC Magazine, Information Week and Laptop Magazine to name a few. James' coverage of the mobile technology sector has regularly appeared in the New York Times, Salon.com and CNN/ Fortune online. Not just a writer, James has filmed numerous video reviews and how-tos that have garnered well over a million viewers. He has appeared on local news segments and been interviewed by the Associated Press on mobile technology topics. Additionally, James has been podcasting about mobile technology for years.

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RE: How to build a virtual cubicle for working anywhere
FAULKNE 13th Oct
Good day to confirm this comment I would appreciate T h e b e s t o f Z D N e t d e l i v e r e d your website very nice to everyone Yes, Oracle is the only one with shared-disk architecture, but that is there advantage. It means you can add or remove nodes and the database lives on. In a shared nothing architecture, if you lose a node, you lose the system. I'm sure Oracle appreciates EMC highlighting their advantage.I also desire to signal in your RSS feeds. Thank you as soon as once again and maintain up the great operate Awesome post! Thank you very much || thanks for nice content this is really benefit to me.
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Houston Museums
seanabrady 30th Mar 2011
Which museums in Houston have space like that? Might be a nice alternative to the office a couple of days a week. Park downtown and take the train to the Museum district.
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Contributr
@seanabrady The Museum of Natural Science has areas where you can work. $50/year for individual membership which has lots of benefits. I don't know if their location in Sugar Land has any spot to work.
@JamesKendrick Hmm. I am a member, will need to check it out.
Cool tips, when not working from home, I like to work at the nearest Starbuks. I like the atmosphere there, and it allows me to concentrate, something I find kind of hard sometimes at the home office.
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Botanic Gardens
Colorado_AL 31st Mar 2011
I'm a fan of the Botanic Gardens. In most cities that I travel to, my membership is reciprocal, meaning that I can get in for free by belonging to the Botanic Garden in my home town. Many of them have free WiFi, or are often in good areas for cell reception to tether from my phone. I have the option of working outside in a quiet and beautiful location, or inside at a coffee shop, etc, all on the grounds of the gardens.
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Charging your phone while remote
DaPearls 31st Mar 2011
An extended life battery is always a good idea. But if you don't want to or haven't had the chance to invest in one, you can always keep your phone charged simply by plugging it into the USB port on your laptop (assuming you bring the right cable). You already have your laptop going, this is a trickle charge that keeps your phone topped off.
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Ergonomics
dvorme 31st Mar 2011
Consider bringing (1) a compact portable keyboard with extra USB port for your pointing device, (2) your favorite mouse or trackball, and (3) A book stand that is designed to hold books open for long reading sessions.

Then you can open your laptop display panel to about the 180 degree position, and put the laptop in the "book stand" in a nearly vertical position. Hook up the keyboard and mouse, and your mobile workstation will be nearly as ergonomic as a regular office desk, with the display up at the proper viewing angle so that you are a lot less likely to develop neck problems from looking down all the time.

Another thought to consider on the subject of mouse versus trackball, I prefer a good trackball like a Logitech Trackman Marble with the ball in the index finger position because it's much easier to use in tiny spaces. I found it took a bit of time to get used to, but once I did, it became my preferred pointing device because you can't accidentally jiggle the pointer when clicking.


...Dave
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@dvorme Forgive me if I giggle, just a little, when I see you working in a public place with a laptop splayed upright in a book stand with a USB keyboard and mouse...and perhaps a copier and shredder to the side.

You might want to find a laptop that has a great keyboard and trackpad.
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RE: How to build a virtual cubicle for working anywhere
wa1den_b@... Updated - 31st Mar 2011
I've found that in a pinch, the environment in a car is typically reasonably quiet (while parked, of course). I park in someplace like a park, use a "DC inverter" (a device that plugs into the car's cigarette lighter & turns the car's 12 volts DC into standard AC like you'd get out of a wall socket). This allows me to run the laptop off the car's electrical system & work much longer than just the laptop battery would allow. Car seats are pretty comfortable and if parked in a reasonably peaceful location, you can function pretty well - you can even bring snacks along. Just don't go too far overboard... if you run your laptop a long, LONG time off the car's system, you can actually drain the car's battery and end up needing to have your car jump-started. Being somewhat of an "extremist" myself, I've actually had this problem... and ended up setting up a dual-battery system in my car, with a switch to isolate the second battery from the main one while working with the laptop, so I'm not draining the battery that needs to be able to start the car.

Of course, if you're in a cold climate, this may not be a very good option during snowy, cold weather (nor in extreme heat, for that matter). But during more pleasant weather it works really well. And when I need something, I can just close the lid of the laptop and head out to pick up a needed item or go take care of a necessary task. Often, if I need to enter a store, I just toss a jacket over the laptop (which would be parked on the passenger-seat) so passers-by can't see that it's there, and when I come back from a quick purchase and head back to my "work site", all I need to do is open the laptop and I'm back on the job. Also, in the car there are no issues over "loud calls" & phone conversations, which were mentioned in the preceding article as being an issue for places like libraries & coffee shops. Nobody takes issue with you if you make phone calls in your car (unless you do it while driving, of course).

I'm sure the many "road warriors" in the "audience" here could contribute additional helpful suggestions that would also facilitate the ability to work & function in reasonable comfort, and be productive while out & about.

W. Barney
Northern California
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Good day to confirm this comment I would appreciate T h e b e s t o f Z D N e t d e l i v e r e d your website very nice to everyone Yes, Oracle is the only one with shared-disk architecture, but that is there advantage. It means you can add or remove nodes and the database lives on. In a shared nothing architecture, if you lose a node, you lose the system. I'm sure Oracle appreciates EMC highlighting their advantage.I also desire to signal in your RSS feeds. Thank you as soon as once again and maintain up the great operate Awesome post! Thank you very much || thanks for nice content this is really benefit to me.

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