How to have the best videoconferences

How to have the best videoconferences

Summary: Top tips, tricks and best practices so you can hold interesting and awesome teleconferences and meetings

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  • Eye contact is best

    With a little pre-planning, creativity and incorporation of modern technology, meetings can be more than the bane of your work life but a key driver of workplace productivity.

    Teleconferencing saves time and travel but poorly run teleconferences lose the human connection.

    Studies show that making a visual connection improves communication and collaboration. With distributed teams and remote workers a visual connection can overcome the barriers of distance and help the team to bond.

    Video enabled conferencing is a simple way to establish a visual connection when you can’t be face to face. Make sure you use video wherever possible to capture facial expressions and gestures.

    Image: Blue Jeans Network

  • Plan your meetings for success

    A great meeting begins with a great plan.

    Have a purpose for your meeting. Is the meeting to provide information, solve a specific problem, or work through tasks? Define your objectives for the meeting in advance and develop a tightly focused agenda. Provide the agenda to attendees in advance and set clear expectations.

    Image: Wikimedia Commons

  • Be smart about the timing of your meeting

    When it comes to meetings, the time you host your meeting really matters.

    Be strategic in picking the best time, date and place to make sure that your meetings are as productive as possible.  Forget Mondays. They are filled with catch-up on emails and dealing with issues. Think about scheduling meetings later in the week. 61 percent of meetings take place on Wednesdays and Thursdays.

    Plan your meeting for around mid-day, 49 percent of meetings take place between 10 a.m. and 2 p.m. This allows people to get their work done in the morning and afternoon. Evenings and weekends are not off limits but be careful about using these times. Respect people's time away from work.

    Image: Wikimedia Commons

Topics: Hardware, Collaboration, Enterprise 2.0

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