How to have the best videoconferences

How to have the best videoconferences

Summary: Top tips, tricks and best practices so you can hold interesting and awesome teleconferences and meetings

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  • Be smart about the timing of your meeting

    When it comes to meetings, the time you host your meeting really matters.

    Be strategic in picking the best time, date and place to make sure that your meetings are as productive as possible.  Forget Mondays. They are filled with catch-up on emails and dealing with issues. Think about scheduling meetings later in the week. 61 percent of meetings take place on Wednesdays and Thursdays.

    Plan your meeting for around mid-day, 49 percent of meetings take place between 10 a.m. and 2 p.m. This allows people to get their work done in the morning and afternoon. Evenings and weekends are not off limits but be careful about using these times. Respect people's time away from work.

    Image: Wikimedia Commons

  • Prepare for the meeting

    Make sure you do not waste people's time.

    Dump regular scheduled meetings that waste time and make sure your meetings have clear actions during the meeting that get results. Make sure that you distribute relevant information such as previous meeting minutes and project updates in advance of the meeting.

    Allow meeting participants time to absorb the information ahead of the meeting. Make sure that all prep work is complete so that your meeting attendees show up ready to dive into the essential agenda items.

    Image: Wikimedia Commons

  • Get interaction

    Grab attention by holding an engaging meeting.

    To stop participants’ multi-tasking, reading email, or disengaging from the meeting, there are techniques you can use to keep their attention. Ask participants to use the shared whiteboard or vote on a pre-prepared poll. Encourage comments and annotations on slides or ask partipipants to add notes to the chat screen.

    Giving participants an active part in the meeting every two minutes or so will keep them involved with the conference.

    Image: Wikimedia Commons

Topics: Hardware, Collaboration, Enterprise 2.0

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