How to migrate to Hotmail or Gmail

How to migrate to Hotmail or Gmail

Summary: At the end of a job, or after leaving university, your email may not automatically follow you on your next endeavour, but it is possible to ensure they are migrated to another provider.


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  • (Screenshot by Zack Whittaker/ZDNet US)

    Google Apps: set up email forwarding

    Once you have copied over all of your email, we are nearly done. Now you need to make sure that future email is copied back into your new email account.

    For Google Apps users, go into the options by clicking the Cog icon and then Mail settings. Under Forwarding and POP/IMAP, select the Forward a copy of incoming mail button and select your email account. If it isn't there in the list, then select the Add a forwarding address button and add in your account details.

    You may also want to delete Gmail's copy from the drop-down menu, or simply mark it as having being read. We will look at university email security and privacy later.

  • (Screenshot by Zack Whittaker/ZDNet US)

    Hotmail: setting up new email rules

    In this section, we can automatically move incoming old email to that specified folder in your new email account.

    For Hotmail users, enter your Options screen and select under the Customising Hotmail setting the option for Rules for sorting new messages.

    Note: if you are neither a user of Hotmail or Gmail, look through your mail options for something relating to Message forwarding, filters or rules for incoming messages.

  • (Screenshot by Zack Whittaker/ZDNet US)

    Hotmail: setting up new email rules

    From here on in, you'll need to configure these settings accordingly to ensure that messages sent to your old email address will be sent to your newly created folder where all your copied email messages are stored.

    In step 1, select To/cc address from the first drop-down menu, contains from the second and then in the third, type in your old email address.

    In step 2, select the drop-down menu that says Move to Inbox and choose the folder where your old email is stored.

    Once you've done this, hit Save. All incoming email from your old email address should now be delivered to this folder for easy organisation.

Topics: Collaboration, Google, Microsoft

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