Office 365 subscribers now have access to 1 TB of OneDrive storage

Office 365 subscribers now have access to 1 TB of OneDrive storage

Summary: Earlier this month, Office 365 business subscribers began getting access to an additional 1 TB of OneDrive for Business storage. Now, Office 365 Home and Personal accounts are getting their free terabyte in the consumer OneDrive. Here's what to look for.

TOPICS: Cloud, Mobility, Storage

If you’re an Office 365 Home, Personal, or University subscriber, your OneDrive storage just got a big boost.

Microsoft announced its plans last month to increase cloud storage to 1 TB for all Office 365 subscribers. Anyone with an Office 365 Small Business, Midsize Business, or Enterprise account should already have seen their OneDrive for Business storage increase.

This week, the 1 TB increase in the consumer version of OneDrive goes into effect for Office 365 subscriptions that aren’t part of a business plan. Here’s a quick Q&A on what you can expect. For detailed instructions on how to check your storage allotment and share an Office 365 Home account up to four other household members, see "How to get 5 TB of OneDrive storage from your Office 365 Home subscription."

How can you tell if your storage has been upgraded?

Sign in to OneDrive using the same Microsoft account that’s tied to your Office 365 subscription. Look in the lower left corner of the OneDrive screen to see your current available storage. That number is equal to your total available storage minus whatever storage is currently in use.

To see full details about available OneDrive storage, click the Get More Storage link in the bottom left of the OneDrive screen. That opens a web page that should look something like this:


Note the 1,024 GB of available storage added to this account with its Office 365 Home subscription. That amount is not a maximum. It is in addition to any other storage you might have purchased or added from other sources.

Can more than one person get extra storage from a single Office 365 subscription?

That depends on the type of Office 365 subscription.

Office 365 Personal allows one subscriber to install the Office desktop and tablet apps on a single PC or Mac and on a single tablet (including iPad). The 1 TB of extra OneDrive Storage is for the subscriber only.

Office 365 University is like Office 365 Personal except that it allows Office apps to be installed on two devices, which can be PCs, Macs, or tablets.

With an Office 365 Home (previously Home Premium) subscription, you can install the Office desktop and tablet apps on up to five PCs or Macs and up to five tablets. In addition, as the subscriber you can share those subscription benefits with up to four people in your household. Each person you share your account with gets an extra 1 TB of storage in their OneDrive account and has the option to install the Office apps as well.

To share your Office 365 Home subscription, start at your account page. You'll find step-by-step instructions in the accompanying gallery: "How to get 5 TB of OneDrive storage from your Office 365 Home subscription."

What’s the difference between OneDrive for Business and the consumer version of OneDrive?

OneDrive for Business (formerly known as SkyDrive Pro) is a feature of every Office 365 Small Business, Midsize Business, or Enterprise subscription. The 1 TB of additional storage is personal for an individual user account and is managed by the Office 365 administrator. You sign in to using your corporate credentials to access the web-based management tools.

The consumer OneDrive storage is associated with a free Microsoft account and cannot be centrally managed by a business (or a parent, for that matter).

In OneDrive for Business, some file types are prohibited from uploading, and certain characters cannot be used in a file name. In addition, there are significant limits on the number and size of files you can sync. OneDrive for Business allows a total of up to 20,000 items (folders and files), which seriously limits the amount of data you can store in practice. The maximum size of a file synced via OneDrive for Business is 2 GB. Read the full list of limits on this Microsoft support page.

In the OneDrive consumer service, the maximum size for files is also 2 GB. You can, however, have up to 10 million files in a OneDrive account.

Both services have synchronization utilities. The consumer OneDrive sync utility is built into Windows 8.1 and allows selective sync on a file and folder basis. It’s also available for Windows 7, OS X, iOS, Windows Phone, and Android. The OneDrive for Business sync utility is not available for OS X, and it does not support selective synchronization, which can be a problem on mobile devices with limited storage.

Can OneDrive storage be purchased without an Office 365 subscription?

Yes, although Microsoft is still updating the plans, and at this point it costs far less to purchase storage as part of an Office 365 subscription than independently. For details on available plans and prices, click Plans from your OneDrive Storage dashboard, or see this page.

What happens to OneDrive files if the Office 365 subscription is not renewed?

Any files that are added to OneDrive will always be available, even if available storage has shrunk below the amount of storage in use because you didn’t renew a subscription.

If your storage in use is greater than available storage, you won’t be able to add any new files to OneDrive without first deleting files to bring the available storage up to a positive number.

Topics: Cloud, Mobility, Storage

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  • I wish they would combine them

    I wish they would combine the space between Onedrive and Onedrive for for business for those of us with Office 365 for business.
    Buster Friendly
    • But first thing's first...

      I'm more in favor of keeping the space allocation for Consumer and Business OneDrives separate...just a personal preference in the interest of keeping files from mixing together too much). However, I would love to see OneDrive for Business built on the same platform as the consumer-based OneDrive, because I'm not a fan of how SharePoint handles it. If I want to share a folder of photos with someone outside my office, that person has to log in with a Microsoft account (assuming he/she has one) as opposed to being given a unique login/identifier. Failing that, I have to ZIP the whole folder and send that single ZIP file via OneDrive for Business. Granted, it's not the worst thing in the world, but folder sharing in the consumer version of OneDrive is FAR more seamless and successful.
      • I don't mean mixed files

        I don't mean mixing the files together. I'm just paying for Office 365 Business which gives me a TB and then I have to get another subscription for my photos and such on the consumer side. It would be nice if I say allocate 500GB of that over to the consumer one.
        Buster Friendly
    • How about Consumer OneDrive with Exchange Online?

      I'd like, not so much, to combine OneDrive (OD) and OneDrive for Business (ODFB), but OneDrive with Exchange Online (EO), with works really well for providing remote access to all your e-mail and appointments. Unfortunately EO comes with ODFB, which includes a bunch of corporate security I don't need, and doesn't include the consumer features I want: Specifically, an android app for my phone, no file-type restrictions, and generally less cumbersome file and folder management.
  • Whee!

    More data to be mined!

    More seriously, considering these cloud thingies do have outages, one would have to consider how dire a situation would be faced in the eventuality.
    • That's really struggling

      That's really struggling to be negative here.
      Buster Friendly
    • Reasd the EULA!!!

      You are getting confused here.

      It's Google that does data mining on your data, and even tells so in their EULA.
      Microsofts EULA says very clearly that they are NOT accessing your personal data. If they do you are free to sue them and get rich! :-)

      Regarding outages... thats why you have the option to sync your files locally!
      • Clearly you've never heard the NSA defence

        It doesn't mention looking at the actual data, but who needs to. As per the NAS: We're not mining your data. We're only looking at the Meta-Data.

        A cynic would rather expect a company/individual to take advantage (despite a EULA) if they felt they could make money, gain power etc. That and can you point to a consequence (fine, jail time, bonuses for all involved) for them if they did mine your data?
        • Epic typing fail on my part

          I should be beaten to a pulp with an mechanical typewriter.
          • We need edit

            This site seriously needs an edit function.
            Buster Friendly
        • Microsoft as stated unequivocally that they will do everythign they can ...

          ... to keep the NSA out of their systems, including implementing 2048-bit encryption on all their data. Microsoft also requires the government to produce a court-order (search warrant) for all requests for information.
          M Wagner
    • Microsoft is not Google

      More data to be mined!.. Maybe by NSA but not Microsoft.. If you are using google crap then its time to switch

      Microsoft privacy statement:

      As part of our ongoing commitment to respecting your privacy, we won't use your documents, photos or other personal files or what you say in email, chat, video calls or voice mail to target advertising to you.
      • Which says nothing about selling it to other parties

        Just because they say they aren't going to use it for advertising doesn't mean to say your data doesn't have other profitable uses.
        • Sorry

          Sorry, you just can't spin that to a negative.
          Buster Friendly
  • Sorry Microsoft but.......

    I Wont/Dont want Office 365 or cloud services.

    We use Windows 7 PRO and Office 2010 PRO, and here we will stay.
    If we canot get our Office suites and O/S we like/want then it will be GOOODBYE Microsoft
    • Office 2013

      You could just go to a store and by Office 2013 if you want it, you don't need to have a subscription (though it is quite a bit cheaper to use a subscription).
    • Office 365 offers an entirely different Service to Office 2010....

      Therefore the two cannot be compared.
    • Like it or not

      Like it or not technology marches forward. Just the storage space alone is worth the subscription. Dropbox is $50/month for half that least for now.
      Buster Friendly
    • Microsoft still sells (and most likely will continue to sell) Office ...

      ... on a per-seat basis ($399.99 for the full-suite) for as long as people are willing to pay for it. You should definitely do what you want.
      M Wagner
  • Loverock

    How many petabytes of enthusiast bonuses do you have?