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Innovation

Are Your Documents Locked and Loaded?

Have you ever gone to the printer to pick up your output only to find that Betty from Accounting picked it up by mistake? This can be a serious problem, especially if the document in question is a sensitive spreadsheet, an employee evaluation, or top-secret information about an upcoming stock offering.
Written by Doc , Contributor on

Have you ever gone to the printer to pick up your output only to find that Betty from Accounting picked it up by mistake? This can be a serious problem, especially if the document in question is a sensitive spreadsheet, an employee evaluation, or top-secret information about an upcoming stock offering.

I was sharing this frustration with my always-discreet buddies from Ricoh and as usual, they had already come up with a solution. Ricoh has a Locked-Print feature built into its network printers. Simply add a password in the print dialog box at your computer and your job goes into a special print queue. Then take your time getting to the printer because it won't print out until you put in your password and hit, "print". No more documents accidentally falling into the wrong hands.

Given all the new rules about privacy, particularly when it comes to medical and certain financial issues, Doc says this feature isn't just a convenience, it's a necessity.

You can see how the Locked-Print feature works in this brief video.

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