Tips for Successful Document Capture

(Source: www.pcrush.com)

Today I'd like to share some info on scanning documents and finding the right document capture programs. I came across a nifty blog post by scanning guru Andrew Smith about successful document capture. He offers five bits of wisdom on capturing your documents the right way:

1. Throughput is everything. Make sure people can load the scanner and let it do its thing. You don’t want to be stopping to separate documents or batches. Make sure your software can do this and purchase a scanner with a big document holder. 2. Ensure you maximise the quality of the images you are capturing. If this could be a problem, then make sure you get in place good quality control and re-scan technology 3. Identify as much information as possible up-front with your software. The more a user has to do, the slower and more expensive the process will become 4. Ensure your data captured or assigned to a document is accurate. Remember your retrieval of these images depends on the accuracy of your data capture 5. Your document capture is pointless, unless you release the images into your storage repository with all the correct information. Again make sure this is done seamlessly and accurately. The longer the files are in your capture process, the longer it will take for them to turn up in a customer file for example…

Read the entire blog entry here for more advice on document capture.