Key business applications at the Lotteries
Commission of Western Australia (Lotterywest) are about to get
the "rip and replace" treatment as the public agency puts in a
new enterprise resource planning (ERP) system over the next year.
Lotterywest runs the state's official lottery services,
distributing the profits directly back to public service
organisations such as hospitals. The organisation's product line
includes popular variants such as Saturday Lotto, OZ Lotto and
The group's IT function is headed up by Information Services director Don Wharton. Lotterywest has around 160 employees and achieved sales of around AU$546 million in the 2005/2006 financial year.
In tender documents recently released, the agency said it was
looking for a comprehensive new ERP system to
provide basic business services such as financial and human
resources management, but also to interact with Lotterywest's
gaming systems and provide wider functions such as records management, data warehousing and analytics.
"The current core business systems are a combination of ageing
vendor application and in-house custom-built applications," the
The ERP replacement is just one aspect of Lotterywest's wider MATRIX
project, which aims to address the organisational, business
process and technology changes necessary within the organisation
to sustain current operations and obtain revenue growth over the
next 10 years.
Other aspects of MATRIX include a new gaming operating system (GOS), as well as a new broadband network connecting the 480 retail outlets who sell Lotterywest products to the agency's gaming system. Lotterywest is currently negotiating with a supplier for the new GOS, with the contract expected to be signed soon.
Like many organisations, Lotterywest seems to be moving away
from the in-house development model for its business
"It should be emphasised that Lotterywest has a clear
preference for an "out of the box" solution," the documents said.
"That is, a solution which meets the stated requirements with
appropriate configuration, but without the need for
Lotterywest is likely to appoint a supplier for the new ERP
system late this year.
The initial focus of the work will be to get the base
financial, procurement and human resources management aspects of
the new system working by June 2007, in addition to integration
with Lotterywest's current GOS.
The second stage will see the ERP solution integrated with the
new GOS by December 2007, with any remaining
functionality coming online by March 2008.
The contract to build and maintain the system is for an
initial five years, with another five 12-month renewal