Crafting an effective IT policy can be a daunting and expensive task.
You could spend hours writing it yourself, but consider how much your time is worth. The average salary of an IT Director/Manager in the U.S. is over $130,000 (depending on geographic location, company, education, etc.). Over a year, that salary breaks down to about $62 per hour. If it takes you one work day to write an IT policy, that single policy cost you $496 ($62 x 8 hours).
Don't have time to write a policy? You can pay a consultant hundreds of dollars to create one for you, but there's a better way.
Download a policy template from TechRepublic Premium. For less than what it would cost to create a single policy, TechRepublic Premium subscribers get access to over 100 ready-made IT policies. Just need one or two policies? We've got you covered. You can also purchase individual policies if that's all you need.
Once you download one of our a IT policy templates, you can customize it to fit your company's needs. Here's a sample of the policies in our library.
IT personnel policies
Moonlighting policy: Moonlighting, is especially frequent in technology where people with varying skills and backgrounds may find their abilities in demand by multiple companies. This policy provides guidelines for permissible employee moonlighting practices to establish expectations for both workers and organizations.
Drug and alcohol abuse policy: This policy provides a working framework for establishing rules and procedures that prohibit drug and alcohol use on company premises or in company vehicles.
Employee non-compete agreement: Don't let your valuable corporate assets and proprietary information walk out the door when an employee leaves the company.
Workplace safety policy: This policy will help ensure that your company facilities are safe for all employees, visitors, contractors, and customers.
Severance Policy: The Severance Policy outlines the differences between simple departure scenarios where the employee is paid a final check for the time they worked and any unused vacation hours, as well as more complex situations.
Interviewing guidelines policy: This policy will help organizations conduct useful and appropriate interviews with potential new hires, both from a proper methodology perspective and a legal standpoint.
Employee objectives policy: Defining objectives is a prime way to motivate employees, giving them tangible proof of their accomplishments, their progress, and their contributions to the business. However, it's important to follow certain guidelines to provide an effective framework for establishing objectives, monitoring them, and helping employees complete them.
Personnel screening policy: This policy provides guidelines for screening employment candidates, either as full-time or part-time employees, or contingent workers, including temporary, volunteer, intern, contract, consultant, offshore, or 1099 workers) for high-risk roles. It aims to ensure that candidates meet regulatory and circumstantial requirements for employment.
Telecommuting policy: This policy describes the organization's processes for requesting, obtaining, using, and terminating access to organization networks, systems, and data for the purpose of enabling staff members to regularly work remotely on a formal basis.
IT staff systems/data access policy: IT pros typically have access to company servers, network devices, and data so they can perform their jobs. However, that access entails risk, including exposure of confidential information and interruption in essential business services. This policy offers guidelines for governing access to critical systems and confidential data.
IT asset management policies
IT Hardware inventory policy: This policy describes guidelines your organization can follow to track, process, and decommission IT equipment.
Asset control policy: This customizable policy template includes procedures and protocols for supporting effective organizational asset management specifically focused on electronic devices.
IT hardware procurement policy: A strong hardware procurement policy will ensure that requirements are followed and that all purchases are subject to the same screening and approval processes.
BYOD (Bring Your Own Device) Policy: Our BYOD (Bring Your Own Device) Policy describes the steps your employees must take when connecting personal devices to the organization's systems and networks.
Home usage of company-owned equipment policy: Employees who work from home often use company-supplied systems and devices, which helps ensure that they have consistent, state-of-the-art equipment to do their work. However, organizations should provide usage guidelines, such as this policy, covering the responsibilities of IT staff and employees.
IT security policies
Mobile device security policy: More and more users are conducting business on mobile devices. This can be due to increases in remote workers, travel, global workforces, or just being on-the-go. This policy provides guidelines for mobile device security needs in order to protect businesses and their employees from security threats.
Identity theft protection policy: Help protect your employees and customers from identity theft. This policy outlines precautions for reducing risk, signs to watch out for, and steps to take if you suspect identity theft has occurred.
Remote access policy: This policy outlines guidelines and processes for requesting, obtaining, using, and terminating remote access to organization networks, systems, and data.
User privilege policy: This policy provides guidelines for the delegation of user privileges on organization-owned systems. It also provides guidance for usage of high-privilege or administrator accounts.
Perimeter security policy: While security principles should apply throughout the organization, locking down the perimeter and ensuring only necessary connections get through is an especially critical goal. This policy provides guidelines for securing your organization's network perimeter.
VPN usage policy: Using a VPN to access internal resources comes with responsibilities to uphold network security, as well as to safely and equitably use company resources.
IT emergency response policies
Severe weather and emergency policy: This policy offers guidelines for responding to severe weather activity and other emergencies. The download includes both a PDF version and an RTF document to make customization easier.
Resource and data recovery policy: All employees should be familiar with the processes for recovering information if it becomes lost, inaccessible, or compromised. This policy provides guidelines for the recovery of data from company-owned or company-purchased resources, equipment, and/or services.
IT software management policies
Patch management policy: A comprehensive patching strategy is a must in order to reap the benefits, however a willy-nilly approach can result in unexpected downtime, dissatisfied users and even more technical support headaches. This policy provides guidelines for the appropriate application of patches.
Artificial intelligence ethics policy: Artificial intelligence has the power to help businesses as well as employees by providing greater data insights, better threat protection, more efficient automation and other advances. However, if misused, artificial intelligence can be a detriment to individuals, organizations, and society overall. This policy offers guidelines for the appropriate use of ethics involving artificial Intelligence.
Scheduled downtime policy: IT departments must regularly perform maintenance, upgrades, and other service on the organization's servers, systems, and networks. Communicating scheduled downtime in advance to the proper contacts helps ensure that routine maintenance and service tasks do not surprise other departments or staff, and it enables others within the organization to prepare and plan accordingly.
Internet and email usage policy: This policy sets forth guidelines for the use of the internet, as well as internet-powered communication services, including email, proprietary group messaging services (e.g., Slack), and social networking services (e.g., Facebook, Twitter) in business contexts. It also covers Internet of Things (IoT) use, and bring-your-own-device (BYOD) practices.
Virtualization policy: Virtualization platforms are available from a number of vendors, but it's still critical to maintain your virtualization environment to avoid unnecessary resource consumption, out of-compliance systems or applications, data loss, security breaches, and other negative outcomes. This policy defines responsibilities for both end users and the IT department to ensure that the virtualized resources are deployed and maintained effectively.
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Updated August 22, 2019: Tech Pro Research was relaunched as TechRepublic Premium, new 2019 salary information was added, and the policy list was updated and expanded.