I recently became a heavy Gmail users having lived with Outlook for years. I still use Outlook for some things, like synching with my Windows Mobile device, but for the most part I found Gmail to be leaner and faster than Outlook.
Yet there were two pet-peeves I continued to have with Gmail. Labels are great and all, but there are times I just want to move a message out of my inbox into a folder. Call me old-fashioned, but I guess I"m not the only one. Today, Google is adding that capability to Gmail:
One of the features that makes Gmail different is its use of labels instead of folders. Sure, labels can serve pretty much the same purpose -- they can help organize mail or flag messages for follow up. And unlike with folders, messages can have several labels, so if I get an email from a friend about a trip we're taking together, I can add both a "Friends" and a "Travel" label to it.
But it's not always obvious how to use labels, especially for people who are new to Gmail and used to using folders, and it hasn't helped that some common tasks have been more complicated than they should be. For instance, to move an email out of your inbox and into a label you first had to apply the label using the "More actions" menu and then click "Archive."
Starting today, the buttons and menus at the top of your inbox will look a bit different:
Instead of having to first apply the label and then archive, you can just use the "Move to" button to label and archive in a single step -- just like you would with a folder. If you just want to add or remove a label, use the new "Labels" button. Auto-complete works, so for those of you with a lot of labels, you can select the one you want just by typing the first couple characters.
We're also adding keyboard shortcuts: v for "Move to" and l (lowercase L) for "Labels." Make sure you have keyboard shortcuts turned on to use these.
We're making these changes for everyone over the course of today, so you may not see them right away. But between the shortcuts and auto-complete, you'll soon be able to add and remove labels without touching your mouse.
Now if they can only get mail-merge working on Gmail we'll be set.