Home & Office

Social media and email: Stop the banal, irksome, trivial and stupid intrusions

Do we need a time-management system for the digital age?
Written by Rob Bamforth, Contributor

Do we need a time-management system for the digital age?

Spam, regretted subscriptions, constant interruptions, prods, alerts and messages - and we thought deploying technology was meant to make us more productive, says Rob Bamforth.

When you've been brought up with some IT industry certainties, such as Moore's Law of transistor doubling or Metcalfe's Law of network value, it can be daunting to realise that these laws can have other unintended, but significant, consequences.

Metcalfe's Law says the value of a telecoms network increases with the square of the number of connections. Whether that rule is precise or not has been subject of some debate, with various proponents of different formulae, but that is not the point.

It has always been pretty clear from the days of the telegraph to phone, fax, web connection or mobile phone that each of these networks pass some sort of tipping point, as the number of users soars when the network becomes mainstream.

Impact on individual users
However, while the total value of each network grows - and that's great for all those providing products or services in the supply chain - how does it affect individual users? There is for each individual the increasing value in being able to reach more and more contacts within the one medium.

After all, being the only person on the planet with a fax machine is pretty useless, but when there's a few others it becomes marginally interesting, and when all business associates have one it becomes a powerful tool.

But is there a downside to network connection ubiquity?

Clearly some networks become stretched to breaking point as their available resources struggle to cope with the demands of increasing numbers of users.

Some mobile networks in particular have been hard hit, dealing with surges in new users or new mobile application usage, with the iPhone and Android platforms being cases in point.

how does the growth in mobile networks affect users?

The growth in numbers of users can affect mobile networks' performance
(Photo credit: Shutterstock)

Impact on the value of networks
The problem is, once people have a new, highly flexible tool, it is difficult to predict the variety of innovative uses to which it will be put.

This issue is especially true of communications devices where it is even harder to predict the speed at which innovation will propagate.

But something other than stretched resources is starting to affect the value of networks: a corollary of Metcalfe's Law is that the larger the physical network of connection points, the larger the social network of people.

This relationship can prove really useful, as it increases the likelihood, for example, of someone having an answer to that tricky question, or someone being interested in a particular quirky subject, but it also increases the volume of the banal, irksome, trivial and stupid - in short, the more chaff there is to disguise the wheat.

Automatically generated rubbish
There are further problems in that some of the rubbish clogging the system can be automatically generated, such as spam or email updates that have been signed-up for but later regretted - sometimes referred to as bacon. This rubbish propagates rapidly and it is not at all easy to distinguish from valuable communication.

Whether it is search engine results, friend requests, emails or interstitial web pages, there will be some that are too important to miss hidden amid the noise.

Thus as the physical network continues to grow in size its social value growth is affected by...

...increasing viscosity. If there is wisdom in the crowd, the sheer numbers makes progress towards it feel like running through treacle.

Social networking can mean a stream of constant interruptions

Social networking can mean a stream of constant interruptions
(Photo credit: Shutterstock)

At a personal level the effects are pretty clear: constant interruptions, alerts and messages which we deal with by calling it multitasking, endless trawling through search engine hits to try to find the thing we were really looking for and so many emails that we fear going on holiday or mitigate the fear by taking a BlackBerry and not really having a proper break.

Real-world inefficiencies
In many respects this is analogous to the real-world inefficiencies of meetings having too many attendees or the old adage about a camel being a horse designed by committee. However, in both those instances we have built strategies and tools to cope with their worst effects.

At least in theory, although many fail to put them into practice, which is why the Video Arts short training film from the 1990s Meetings bloody meetings still resonates today.

Now remember that the goal of deploying technology was to be more productive, not just to have more prods, dead ducks and activities.

This goal means some artificial constraints may have to be placed on all of this networking, so that personal as well as corporate productivity does not unduly suffer.

It is unlikely that a binary switch - banning social networking during office hours, switching off corporate mobile email during holidays - will work or even be desirable, but just like the filters that have been put in place for the unwelcome deluge of spam, something automatic will be required.

Risk to productivity
There are already some social media and content-filtering tools and services available, although mostly emerging from the need to curtail access or protect data. These tools are generally deployed by IT, network and security specialists and justified on the grounds of reducing risks and vulnerability.

However given the increasing risk to productivity at both a personal and organisational level, a new set of tools - or interfaces to existing filters - needs to emerge to be marketed and sold to the line of business management, human resources and individual employees.

It is no longer a technical sell, but if presented and positioned correctly could be knocking on an open door. A flexible and easy-to-use time management system for the digital age - perhaps Filofax 2.0? - would be most welcome.

Quocirca is a user-facing analyst house known for its focus on the big picture. Made up of experts in technology and its business implications, the Quocirca team includes Clive Longbottom, Bob Tarzey, Rob Bamforth and Louella Fernandes. Their series of columns for silicon.com seeks to demystify the latest jargon and business thinking.

Editorial standards