The Department of Health is seeking a provider to help it build a digital agenda board Software-as-a-Service (SaaS) solution that can help facilitate electronic meeting papers and support a minimum of 200 end users.
According to the department, the solution will help reduce manual processes of meeting papers; reduce workloads involved in the creation, clearance, distribution, and coordination of meeting papers; support more timely decision-making in meetings; and streamline associated work with the production of meeting papers.
In tender documents, the Department of Health said the solution would need to give end users the ability to access meeting papers from portable devices, such as laptops and iPads, without requiring access to the internet.
It added that it "strongly prefers" that the solution stores all data locally within Australia, and that it meets all suitable security accreditations set out by the department, including complying with the Privacy Act 1988.
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At the same time, the SaaS solution must be compatible with the department's central operation equipment (COE) under Windows 10, the documents said.
"The department will require trial licences and the preferred tender will be required to demonstrate their products compatibility, capability and all required functionality with the department's approved COE," the request for tender documents state.
The initial term of the proposed contract would be for three and a half years, with the possible option to extend the contract for a total of up to six and a half years. The service is anticipated to commence from early January 2020.
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