Why you can trust ZDNET
:ZDNET independently tests and researches products to bring you our best recommendations and advice. When you buy through our links, we may earn a commission.Our process
'ZDNET Recommends': What exactly does it mean?
ZDNET's recommendations are based on many hours of testing, research, and comparison shopping. We gather data from the best available sources, including vendor and retailer listings as well as other relevant and independent reviews sites. And we pore over customer reviews to find out what matters to real people who already own and use the products and services we’re assessing.
When you click through from our site to a retailer and buy a product or service, we may earn affiliate commissions. This helps support our work, but does not affect what we cover or how, and it does not affect the price you pay. Neither ZDNET nor the author are compensated for these independent reviews. Indeed, we follow strict guidelines that ensure our editorial content is never influenced by advertisers.
ZDNET's editorial team writes on behalf of you, our reader. Our goal is to deliver the most accurate information and the most knowledgeable advice possible in order to help you make smarter buying decisions on tech gear and a wide array of products and services. Our editors thoroughly review and fact-check every article to ensure that our content meets the highest standards. If we have made an error or published misleading information, we will correct or clarify the article. If you see inaccuracies in our content, please report the mistake via this form.
Kanban boards are a great way to keep track of your tasks. Each task is represented by a card that you can move along a timeline, so you know exactly where it is in the process. Kanban boards have been helping businesses to keep the flow of projects going forward for some time now and, if Apple has its way, you'll be integrating them into your daily lives as well.
That's because MacOS Sonoma now brings Kanban-like layouts for the Reminders app. However, switching from the default list layout isn't as obvious as you think. I'm going to show you how to create a Kanban board in Reminders by way of a simple To-do list.
Our To-do list will consist of three columns: To Do, Doing, and Done. When you devise a task you need to do, you place its card in the To Do column. As you're doing the task, you move the card to Doing. When the task is complete, you move the card to Done. It really is that simple.
I've used Kanban boards for a number of projects and can attest that they work very well.
With that said, let me show you how to create your first Kanban board in Apple Reminders.
How to create your first Kanban board in the MacOS Sonoma Reminders app
What you'll need: The only thing required for this is a running instance of MacOS Sonoma. This will not work in previous releases of Reminders, so if you're not running Sonoma, you'll have to upgrade first. As someone who made the upgrade as soon as it was released, I can tell you it is worth the effort.
1. Open Reminders
The first thing to do is open the Reminders app, which can be done from either your Dock or by clicking the Launch Pad icon, locating the reminder icon, and clicking it.
2. Create a new List
In the bottom left corner of Reminders, click Add List. In the resulting popup, name the list To Do and then configure it by giving it a color and icon. Leave the List Type as Standard and click OK.
After you've created the new list, it will open in Reminders. Right-click (or two-finger tap) any blank space in the list and select New Section. Name the first section To Do. Repeat this by creating sections for Doing and Done.
You should now have what looks like a typical Reminders list.
4. Switch to a Kanban-like layout
With your list complete, click the View menu and select As Columns.
5. Add cards to your new list
With everything ready, you can start adding cards. Add your first card by clicking the grey text area under the To Do column and typing the task title. You can add notes to the task as needed. Once you start working on a task, drag it from the To Do column to the Doing column. When the task is complete, drag it to the Done column.
One thing to keep in mind is that if you click the circle icon in a task card, that task will disappear. So if you want to hold tasks in the Done column to be reused later (by moving them back to the To Do column), do not click the circle in the card.
Moving the cards from one column to another can be a bit tricky. I would suggest creating a test card and working with that until you get the hang of it.