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How to collaborate on Google Keep lists and why you should

Here's an efficient service that you can use to keep track of your shared notes.
Written by Jack Wallen, Contributing Writer on
A woman uses a laptop at a sunny cafe table.
Alissa Kumarova/Shutterstock

Google Keep has been my note-taking app for some time now. It's simple and effective, and it works with both web browsers and mobile devices. With Google Keep, I can save quick thoughts, add lists, add images, format text, pin notes to the top, and even collaborate on notes.

That's right, my friends, you can share notes in Google Keep with other users. Because of this, you could create a project, to-do list, a shopping list, or just about anything you need, then share it with others, and then they can then add, remove, or edit any entry in the note.

You share on a note-by-note basis, so it's not global. Still, you should be thoughtful about who you share with. You don't want to share a Google Keep note that might contain important information with just anyone. So, share those notes wisely and they will serve your purpose well.

Shared Google Keep notes can be used for business or personal purposes. Keep a running chore list or a list of all the vinyl albums you own. The sky's the limit with how you can use Google Keep.

Also: The best note-taking apps for iPad

How to collaborate on Google Keep lists and why you should

Requirements

The only things you need are a valid Google account and any modern web browser. That's it. Time to share.

1. Log in to Google

The first thing you must do is open your default web browser and log in to your Google account. You can also do this from the mobile app on either Android or iOS.

2. Locate the note to be shared

Scroll through your notes. If you're like me, you have plenty of them. Find the note you want to collaborate on and click it. When the note appears, you should see a person icon second from the left.

The Google Keep Collaborators settings popup.

Add as many collaborators to a note as you need.

Jack Wallen/ZDNET

3. Add collaborators

In the resulting pop-up, type the person or email address with whom you would like to collaborate on the note. You can add as many collaborators as you like to any given note. 

One thing you cannot do, however, is manage the permissions of those shares. If you add a collaborator to a note, that means they can edit the information contained within. This means you truly must use caution with whom you share these notes. Collaborate with the wrong person and they could wreak havoc on your notes. You don't want that. 

Once you've added all the necessary collaborators, click Save and you're done.

Also: The 5 best note-taking tablets

The Google Keep Collaborators settings popup.

Add as many collaborators to a note as you need.

Jack Wallen/ZDNET

How to remove collaborators from a note

A note with associated collaborators will be apparent because you'll see the collaborator's profile icon in the bottom right of the note. If you ever need to remove a collaborator, simply click the profile icon, which will open the same sharing settings pop-up you saw earlier. Click the X associated with the collaborator to remove them.

The Google Keep Collaborators settings popup.

Removing a collaborator from Google Keep.

Jack Wallen/ZDNET

And that's all there is to sharing and collaborating with Google Keep notes. This feature is very basic but it can really make a difference when you have a note that needs to be shared and edited by others.

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