15 ways to back up your Gmail

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How to back up Gmail

If you're a Gmail user, you know that Google's entire IT infrastructure is standing behind your email archive -- but you also know that things sometimes go wrong.
In this gallery, and its accompanying article, we'll explore 15 different ways you can make sure you can back up your Gmail message store.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Caption by: David Gewirtz
Back up using an email client

The easiest and most obvious way to back up your Gmail is to connect an email client like Thunderbird or Outlook on your desktop.
Be sure to set Gmail up to allow IMAP (and don't forget to turn IMAP on for your labels). Then set up your email client and let it run.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Mozilla

Caption by: David Gewirtz
Gmvault

If you want to go a lot more hardcore, there's always the open source Gmvault script. It's a command-line script written in Python and it's quite powerful and flexible.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Gmvault

Caption by: David Gewirtz
Simple forwarding rule

If you want go simple (really, really simple), just set up an email forwarding rule in Gmail that sends every incoming message to another service.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: David Gewirtz

Caption by: David Gewirtz
Attachments to Dropbox

If you want to get creative, you can use IFTTT.com to set up all sorts of interesting triggers and scripts. One of the most useful is to send all attachments to a folder in Dropbox.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: iFTTT

Caption by: David Gewirtz
Forward from a Google Apps account

Another variant on the forwarding idea is to set up an inexpensive Google Apps account and use forwarding rules to send messages to both Gmail and a designated alternate email service.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: David Gewirtz

Caption by: David Gewirtz
Archive to FileMaker

An interesting Mac-only solution is MailArchiver X, which will allow you to download your Gmail and archive it to FileMaker.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: MailArchiver X

Caption by: David Gewirtz
Upsafe

If you want a super-simple Gmail downloader for Windows, you can't go much easier than Upsafe.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Upsafe

Caption by: David Gewirtz
Use your hosting SMTP server to route mail

If you use a hosting provider and a custom domain name, you can set up your SMTP server at the hosting provider to have a server-side rule that sends messages to both Gmail and another service, like Office 365.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: David Gewirtz

Caption by: David Gewirtz
Mailstore Home

Mailstore Home is another way of downloading your messages to a Windows machine. What makes these folks different is they also have enterprise-level solutions, so you can scale.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Mailstore Home

Caption by: David Gewirtz
Forward to Evernote

We keep coming back to using filters and forwarding because it's easy to do. Evernote gives users a unique email address, so you can forward all your messages to your Evernote archive.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Evernote

Caption by: David Gewirtz
Backupify for G Suite only

Backupify used to offer a backup solution for Gmail users, but now only offers it for G Suite. Even so, if you're a G Suite user, it's an option.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Backupify

Caption by: David Gewirtz
Google Takeout

If you would be content with a single-time snapshot export of your email, you can't go wrong with Google's own Takeout service. A few clicks and all your email is downloaded in a pile of zip files.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Google

Caption by: David Gewirtz
YippieMove for migration

If you want to do a one-time migration of your Gmail messages to another service, give YippieMove a try.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: YippieMove

Caption by: David Gewirtz
Migrate to Outlook.com

Microsoft would love to help you back up your Gmail email, as long as it means you're backing it up to Outlook.com. They offer a service to make the move.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Microsoft

Caption by: David Gewirtz
Gmail Offline

If you don't mind having just the last month's email messages offline (great for traveling), consider Gmail Offline, a Chrome plugin that caches recent Gmail data.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)
Photo by: Google

Caption by: David Gewirtz

Google has a gigantic infrastructure for managing and storing Gmail email. Even so, some folks just want to know they control their information. This gallery shows 15 ways you can back up your Gmail email.

Google Takeout

If you would be content with a single-time snapshot export of your email, you can't go wrong with Google's own Takeout service. A few clicks and all your email is downloaded in a pile of zip files.

Published: July 13, 2015 -- 12:03 GMT (05:03 PDT)

Caption by: David Gewirtz

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