/>
X

Join or Sign In

Register for your free ZDNet membership or if you are already a member, sign in using your preferred method below.

Use your email Use Linkedin Use Facebook

Master Gmail with these simple tips

Here are some of the cool Gmail features that I use daily to help me get the most from the service.

|
adrian-kingsley-hughes.jpg
|
000.jpg
1 of 7 Adrian Kingsley-Hughes/ZDNet

Several years ago I jumped ship and switched to Gmail as my email provider, and I've never looked back. In the beginning I thought that Gmail was a pretty simplistic bit of kit, but the more I dug the more I kept finding cool stuff. 

Here are some of the cool Gmail features that I use daily to help me get the most from the service.

Related

 

 

001.jpg
2 of 7 Adrian Kingsley-Hughes/ZDNet

Keyboard shortcuts

Still driving Gmail using just the mouse? Why not add a few keyboard shortcuts to your repertoire?

There is a whole raft of keyboard shortcuts that you can use. First, lets start with default shortcuts.

Note: Mac users need to substitute for CTRL.

CTRL + Enter – Send message.

CTRL + . – Go to next windows.

CTRL + , – Go to previous window.

CTRL + SHIFT + c – Add a CC recipient.

CTRL + SHIFT + b – Add a BCC recipient.

CTRL + SHIFT + f – Edit from address.

Next, let's move to more advanced shortcuts. To use these you'll need to enable keyboard shortcuts by clicking on the cog icon to take you into Settings and choose the Keyboard shortcuts on option.

c – Compose new message.

SHIFT + c – Compose message in a new window.

TAB + ENTER – Send message.

k – Move to a more recent conversation.

j – Move cursor to an older conversation.

n – Move to the next message.

o or Enter: Open message or conversation.

x – Selects current conversation.

e – Archives selected conversation.

! – Marks current conversation as spam.

m – Mute a conversation.

r – Reply.

a – Reply to all.

g followed by i – Go to the Inbox.

g followed by a – Go to "All mail".

g followed by k – Switch to Tasks .

 

Related

 

002.jpg
3 of 7 Adrian Kingsley-Hughes/ZDNet

Remote sign out

Did you log into Gmail on a PC and forget to sign out? No worries. Scroll to the bottom of the Inbox and click Details. This will show you the latest account activity and the IP address of the connection.

From here you can choose to sign out all other connections to your Gmail account. Just click the button to remotely sign out any other connections to your Gmail account.

Related

 

003.jpg
4 of 7 Adrian Kingsley-Hughes/ZDNet

Use Gmail offline

Simple to do – just install the awesome Gmail Offline extension. Not only does this give you access to your email if you don't have an internet connection but also when Gmail goes down.

Extension available here.

Related

 

004.jpg
5 of 7 Adrian Kingsley-Hughes/ZDNet

Unread message icon

If you live with Gmail loaded into a tab in your browser, then having the ability to see if you have new email without switching to the tab is useful.

Click on the cog icon to take you into Settings and then click on Labs. Then enable the Unread message icon feature.

Related

 

005.jpg
6 of 7 Adrian Kingsley-Hughes/ZDNet

Undo send

Did you just click send on a message too soon, or did you have an instant change of heart? With this feature you get a few seconds grace to undo sending a message.

Click on the cog icon to take you into Settings and then click on Labs. Then from there enable Undo send.

Related

 

006.jpg
7 of 7 Adrian Kingsley-Hughes/ZDNet

One Gmail account, many different emails

Do you like to create different emails for different things? There are two features specific to Gmail that allow you to do this.

The first is that any periods in your email address are ignored. This means that yourname@gmail.com is identical to your.name@gmail.com or y.o.u.r.n.a.m.e@gmail.com. This allows you to tweak your email, perhaps to allow you to sign up twice to the same online service using a single Gmail account.

The other feature is that Gmail ignores anything in your Gmail address that comes after the + sign. This allows you to create specific Gmail email addresses such as yourname+amazon@gmail.com or yourname+work@gmail.com. 

Related

 

Related Galleries

Linux turns 30: The biggest events in its history so far
05-debian.jpg

Related Galleries

Linux turns 30: The biggest events in its history so far

Say hello to the early days of web browsers
netscape-shutterstock-189041855.jpg

Related Galleries

Say hello to the early days of web browsers

Parallels Toolbox 5.0 for Windows and Mac, in pictures
Mac Dashboard

Related Galleries

Parallels Toolbox 5.0 for Windows and Mac, in pictures

Parallels Toolbox 4.5 for PCs, M1 and Intel Macs
Parallels Toolbox

Related Galleries

Parallels Toolbox 4.5 for PCs, M1 and Intel Macs

Parallels Toolbox 4 for Windows and Mac
parallels-toolbox-show-desktop-macos-screenshot

Related Galleries

Parallels Toolbox 4 for Windows and Mac

How to perform a clean install of Windows 10: Here's a step-by-step checklist
00-before-you-start.jpg

Related Galleries

How to perform a clean install of Windows 10: Here's a step-by-step checklist

Linux survival guide: These 21 applications let you move easily between Linux and Windows
apps-for-linux-and-windows.jpg

Related Galleries

Linux survival guide: These 21 applications let you move easily between Linux and Windows