/>
X
Innovation
Why you can trust ZDNET : ZDNET independently tests and researches products to bring you our best recommendations and advice. When you buy through our links, we may earn a commission. Our process

'ZDNET Recommends': What exactly does it mean?

ZDNET's recommendations are based on many hours of testing, research, and comparison shopping. We gather data from the best available sources, including vendor and retailer listings as well as other relevant and independent reviews sites. And we pore over customer reviews to find out what matters to real people who already own and use the products and services we’re assessing.

When you click through from our site to a retailer and buy a product or service, we may earn affiliate commissions. This helps support our work, but does not affect what we cover or how, and it does not affect the price you pay. Neither ZDNET nor the author are compensated for these independent reviews. Indeed, we follow strict guidelines that ensure our editorial content is never influenced by advertisers.

ZDNET's editorial team writes on behalf of you, our reader. Our goal is to deliver the most accurate information and the most knowledgeable advice possible in order to help you make smarter buying decisions on tech gear and a wide array of products and services. Our editors thoroughly review and fact-check every article to ensure that our content meets the highest standards. If we have made an error or published misleading information, we will correct or clarify the article. If you see inaccuracies in our content, please report the mistake via this form.

Close

How to create a form in Google Workspace to simplify collecting information

Here's how easy it is to create a form in the Google ecosystem, so you can more easily collect necessary information from various groups.
Written by Jack Wallen, Contributing Writer on
A woman sitting at a desk and working from a laptop.
FreshSplash/Getty Images

When you need to gather information from people, where do you turn? Do you simply send an email and then cobble together the data into a spreadsheet or document based on the various responses? 

Although that has probably worked for you over the years, it's not exactly the most efficient use of your time. And when the number of people you need to gather information from grows, using that method can slow the roll of your workflow.

What do you do?

You use forms. 

Simply put, a form is a way for you to easily gather information from multiple people and have it collected into a single repository, from where you can then use the data collected for whatever purpose you need.

Sounds complicated, doesn't it? It's not. Thanks to Google, creating a form is so simple you'll wonder why you haven't been doing it all along.

Also: How to share a Google Calendar for easy collaboration

How to create a form in Google Workspace to simplify collecting information 

Let me walk you through the process.

Requirements

The only thing you'll need is a valid Google Workspace account. Google Forms can be used with both the free and paid accounts, so there's no need to upgrade if using the freebie option. That's it. Let's make a form.

1. Log in to Google Workspace

The first thing you'll need to do is log in to your Google Workspace account. 

2. Go to the Forms tool

Once you've logged in, you can either click the app icon and scroll down until you see Forms in the menu, or simply point your browser to forms.google.com.

The Google Forms launcher in the Workspace app menu.

Accessing Google Forms from the app menu.

Screenshot by Jack Wallen/ZDNET

Also: How to use lists in Google Drive for more efficient task management

3. Create a new form

There are two ways you can go about this. You can either select a predesigned form from the template gallery or start from scratch. 

For those who have never created a form, I would suggest you look through the gallery to find a form that can serve as a base. For example, you might want to use the Work Request form in the gallery. Locate and click that template to open the form in the editor.

A sampling of the Google Forms templates.

You'll find plenty of templates to help make creating a new form simple enough.

Screenshot by Jack Wallen/ZDNET

4. Customize the form

Since we're using a template, you will only have to go through the prebuilt items in the form and edit them as needed. If you find the form needs additional questions, click + (the plus sign), and you can add short answers, paragraphs, multiple choice, check boxes, drop-downs, file uploads, linear scale, multiple choice grid, date, or time. 

Fill out the necessary information for the question and you're good to go. You can also move items up and down, add images and videos, and add sections. You will also want to make sure to customize the header of the form and include your own information.

The Google Form item editor.

Adding a new item to a Google Form.

Screenshot by Jack Wallen/ZDNET

Also: How to create a Google Calendar event right from Gmail

5. Send the form

Once you have the form customized to your liking, click Send at the top right corner. A new pop-up will appear, where you can select to send the form via email, a shareable link, or an embed code. 

If you go the email route, you'll need to add the necessary recipients. Once you've shared the form, the recipients will fill it out, and the results will automatically be collected in the Responses tab for the form.

The Google Forms send window.

Choose the easiest method of sending your new form here.

Screenshot by Jack Wallen/ZDNET

And that's all there is to create a form with Google Forms. Using this tool is one of the easiest ways to collect data from users. And because it's free, anyone can take advantage of this tool.

Editorial standards

Related

How to connect Bluetooth headphones to a Mac
working-from-home.jpg

How to connect Bluetooth headphones to a Mac

How to record a phone call on an iPhone
replace-this-image.jpg

How to record a phone call on an iPhone

How to activate a new iPhone
New iPhone at startup

How to activate a new iPhone