Microsoft Teams is getting this new feature which makes a written record of your meeting

Microsoft launches its real-time transcription service for Teams meetings, but you'll need to be on the right subscription to use it.
Written by Liam Tung, Contributing Writer

Microsoft is rolling out its AI-powered live transcription service in Microsoft Teams, answering Zoom's recent expansion of its own live transcription feature.  

Competition remains fierce in the video-meeting market for live transcription functionality. In December, Cisco announced its closed captioning service for Webex; Zoom last month brought live transcription to free accounts, albeit in a limited manner; Google just brought live captions to Chrome, and now Microsoft is offering its own take on live transcriptions in Teams.

Microsoft Teams live transcription can identify each speaker, and captures audio in "near real time" to provide a record of what's said during and after the meeting.

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"Delivering live transcription with high accuracy, minimal latency, and cost efficiency at enterprise scale has been one of the toughest challenges in the industry," says Microsoft's Shalendra Chhabra, the lead on conversational AI for Microsoft Teams meetings.

"Over the last two years we've made significant strides in solving this problem and have dramatically improved our models for accuracy using meeting context in real time and cutting edge AI."

To identify speakers, the Teams live transcription feature uses a meeting's invitation, participant names and attachments to improve recognition of specific lingo in a meeting and transcribe audio.

The transcriptions appear in a column on the right-hand side of the Teams desktop app and are linked to each participant's avatar.

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The transcription files are then stored in the meeting organizer's Exchange Online account. Only the organizer and tenant admin have permissions to delete it.

Chhabra assures users that the live transcription service will not allow Microsoft employees to pry on confidential business discussions. Microsoft employees cannot see the meeting's contents, the models are deleted immediately after each meeting, and Microsoft doesn't use data from meetings to improve its AI, he says. 

The feature is currently only supported on the Teams desktop app and is tailored for US English. A transcript is available on the desktop app in a tile labelled "Meeting Transcript" or via Teams on the web. 

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This feature is primarily for Microsoft's enterprise customers and is only available to customers with licenses for Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium SKUs. It's coming to the Teams instant meeting feature, Meet Now, "soon". 

In theory, Teams users with a free account can still get live transcriptions by using Teams through Google's Chrome browser. But, unlike Teams for enterprise customers, Chrome doesn't create a post-meeting transcript of the conversation. However, Chrome can create captions for locally stored audio and video files on top of social and video sites, podcasts, and radio content.

To use Live Caption in Chrome, users need to go to Settings and click on Advanced in the left menu. The feature can be enabled from the Accessibility panel.


Live transcription in Microsoft Teams.

Image: Microsoft
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